Records Specialist/Administrative Assistant (First review May 28th)

City of Klamath Falls; Klamath Falls (OR); Remote; USD 30,000 - 45,000; Part time

Job summary

The City of Klamath Falls is seeking a Records Specialist/Administrative Assistant to assist the City Recorder's office. This part-time role involves managing city records, ensuring compliance with regulations, and supporting City Management and Council. Ideal candidates will have an Associate degree and knowledge of Microsoft Office and legal terminology.

Qualifications

• Knowledge of Microsoft Office and legal terminology.
• Ability to interpret regulations and write reports.

Responsibilities

• Processes and files official city documents.
• Handles public records requests and maintains city records.
• Provides training on records management.

Skills

Microsoft Office

Legal Terminology

Public Relations

Education

Associate Degree

Job description

Join to apply for the Records Specialist/Administrative Assistant (First review May 28th) role at City of Klamath Falls

The Records Specialist/Administrative Assistant is a mid-level position assisting the office of the City Recorder, responsible for city records and record keeping, and providing support to City Management and Council.

Under the general direction of the City Attorney, performs administrative, technical, and professional work, including records management and city-wide technical project coordination. Ensures compliance with state regulations, manages records requests, and maintains city records systematically. This is a part-time, non-supervisory role with remote work options.

The City of Klamath Falls is an Equal Opportunity Employer and complies with the Americans with Disabilities Act, providing reasonable accommodations.

Essential Duties and Responsibilities

• Processes, indexes, files, and retrieves official city documents, maintaining compliance with regulations.
• Handles public records requests and departmental information requests.
• Enters and verifies records in databases, ensuring accuracy and ease of retrieval.
• Operates electronic imaging and office equipment, reviewing image quality and indexing accuracy.
• Maintains departmental reference materials, assists with City Code updates, and manages council-related materials.
• Prepares and edits correspondence and documents for the public and other agencies.
• Provides training on records management and public records requests.
• Supports City Committees/Boards with minute-taking, agenda prep, and meeting follow-up.
• Provides Municipal Court staff coverage as needed.

Qualifications

• Knowledge of Microsoft Office, office equipment, and legal terminology.
• Ability to interpret regulations, write reports, and present information effectively.
• Physical ability to operate office equipment and read documents.
• Education: Associate degree or equivalent experience, preferably with coursework in administrative assistance, public relations, or related fields.
• Experience in government procedures and records management is preferred.
• Valid Oregon driver license or ability to obtain within three months.

Additional Information

• Work environment: Well-lit, temperature-controlled office; quiet noise level.
• Pre-employment drug screening required.

Job Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industries: Government Administration