HUB Administrative Specialist

Perkins Coie; Austin (TX); Remote; USD 46,000 - 67,000; Full time

Job summary

A leading company is seeking a HUB Administrative Specialist to provide essential administrative support for non-legal tasks. This remote role involves managing projects and engaging with a diverse team while promoting professional conduct. Ideal candidates will possess strong communication skills and be proficient in Microsoft Office. Join a collaborative culture that values diversity and offers benefits like health insurance and tuition reimbursement.

Benefits

Health insurance

Tuition reimbursement

Paid sabbaticals

Bonuses

401(k)

Paid time off

Qualifications

• 1-3 years of administrative or law firm experience preferred.
• Familiarity with legal terminology and documentation development.

Responsibilities

• Provide administrative support for non-legal tasks.
• Manage time-intensive and recurring projects.
• Engage with a remote team and coordinate multiple projects.

Skills

Effective communication

Problem-solving

Resiliency

Positive attitude

Education

2-year or 4-year degree

Tools

Microsoft Office

Webex

ServiceNow

Job description

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Job Description: The Hub Administrative Specialist will primarily provide administrative support for non-legal tasks submitted from the firm’s Legal Practice Assistants on behalf of the assigned timekeepers. Additionally, the role involves project-based support for tasks from various customers such as LPAs, administrative groups, and timekeepers. As part of the Shared Services team, this position supports the firm’s internal service delivery model and indirectly supports the firm’s timekeepers. The role also requires promoting the firm's reputation and maintaining professional conduct and confidentiality.

Work schedule: Monday-Friday, 1:30 – 9:00 PM Pacific. This is a 100% remote position.

Essential Functions

1. Provide efficient support for administrative requests including time entry, expense reimbursements, invoice retrieval, check requests, and submission of new clients and matters via the firm’s PBI database.
2. Manage time-intensive and recurring projects assigned to the Hub’s Special Project team, including data entry, internet research, and document processing.
3. Use operational tools such as Outlook, IntApp, Elite 3E, Webex, iManage, and ServiceNow according to protocols.
4. Adhere to best practices for task completion and utilize firm software effectively.
5. Capture project time and data for operational reports and metrics.
6. Engage with a remote team and work as part of a central team.
7. Prioritize and coordinate multiple projects efficiently and simultaneously.

Required Skills

• Effective communication skills, both oral and written.
• Comfort with video conferencing and remote engagement.
• Proficiency in Microsoft Office; interest in learning additional applications like MacPac/Big Hand Create, DocXTools, PowerPoint, and Adobe Pro.
• Familiarity with legal terminology and documentation development.
• Ability to work independently and in remote teams, handling sensitive information securely.
• Strong problem-solving skills, resiliency, and a positive attitude.
• Ability to work 1:30 - 9:00 PM PT and remotely.

Education & Experience

• 2-year or 4-year degree preferred.
• 1-3 years of administrative or law firm experience preferred.

Perkins Coie values diversity, inclusion, and a collaborative culture. Benefits include health insurance, tuition reimbursement, paid sabbaticals, bonuses, 401(k), paid time off, and more. Compensation varies by location: Colorado ($46,790 - $66,600), Washington ($53,310 - $75,870).