HUB Administrative Specialist

Perkins Coie; Seattle (WA); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company seeks a HUB Administrative Specialist to provide administrative support for non-legal tasks. This remote role involves managing projects, engaging with remote teams, and maintaining professionalism. Ideal candidates will have strong communication skills and a customer-centric attitude.

Benefits

Health insurance

Tuition reimbursement

Paid sabbaticals

Bonuses

401(k)

Paid time off

Parental leave

Holidays

Family care benefits

Qualifications

• 1-3 years of administrative or law firm experience preferred.
• Ability to work independently and remotely, handling sensitive information securely.

Responsibilities

• Provide administrative support for non-legal tasks from Legal Practice Assistants.
• Manage time-intensive projects involving data entry and document processing.

Skills

Effective communication

Problem-solving

Customer-centric attitude

Organizational skills

Education

2-year or 4-year degree

Tools

Microsoft Office

Outlook

Webex

iManage

ServiceNow

Job description

Join to apply for the HUB Administrative Specialist role at Perkins Coie.

Job Description: The Hub Administrative Specialist will primarily provide administrative support for non-legal tasks submitted from the firm’s Legal Practice Assistants on behalf of the assigned timekeepers. Additionally, the role involves project-based support for tasks from various customers such as LPAs, administrative groups, and timekeepers. As part of the Shared Services team, this position supports the firm’s internal service delivery model and indirectly supports the firm’s timekeepers.

As a member of the Perkins Coie professional support staff, the role requires promoting and maintaining the firm’s reputation, with a focus on professionalism and confidentiality.

Work schedule: Monday-Friday, 1:30 – 9:00 PM Pacific. This is a 100% remote position.

Essential Functions

1. Provide prompt support for administrative requests, including time entry, expense reimbursements, invoice retrieval, check requests, and client/matter setup via the PBI database.
2. Manage time-intensive and recurring projects for the Hub’s Special Project team, involving data entry, internet research, and document processing.
3. Use operational tools such as Outlook, IntApp, Elite 3E, Webex, iManage, and ServiceNow according to protocols.
4. Follow best practices for task completion, including optimal use of firm software.
5. Record project time and data for operational reports and metrics.
6. Engage effectively with remote teams and work as part of a centralized team.
7. Prioritize and coordinate multiple projects efficiently and simultaneously.

Required Skills

1. Effective communication skills, both oral and written.
2. Comfort with video conferencing tools.
3. Proficiency in Microsoft Office; interest in learning applications like MacPac/Big Hand Create, DocXTools, PowerPoint, and Adobe Pro.
4. Familiarity with legal terminology and legal documentation development.
5. Ability to work independently and remotely, handling sensitive information securely.
6. Strong problem-solving skills and resilience.
7. Customer-centric attitude and adaptability to workflow processes and change.
8. Ability to work under pressure and meet deadlines.
9. Judgment and independent work capability.
10. Positive attitude, strong work ethic, and organizational skills.
11. Availability to work 1:30 - 9:00 PM Pacific Time.

Education & Experience

1. 2-year or 4-year degree preferred.
2. 1-3 years of administrative or law firm experience preferred.

Perkins Coie values diversity and inclusion, fostering a collaborative culture committed to service excellence. Benefits include health insurance, tuition reimbursement, paid sabbaticals, bonuses, 401(k), paid time off, parental leave, holidays, and family care benefits.