Accounting and Administrative Specialist

NeighborWorks Montana; Great Falls (MT); Remote; USD 10,000 - 60,000; Full time

Job summary

A leading company in Montana is seeking an Accounting and Administrative Specialist to manage financial and administrative tasks. This full-time role involves accounts payable/receivable management, hiring support, and general office administration. The ideal candidate should possess strong organizational and communication skills, with a BA/BS in a related field and at least two years of relevant experience. The position offers a salary range of $22-$26 per hour, with potential remote work options.

Qualifications

• Minimum of two years’ experience in a similar role.
• Must be located in Montana.

Responsibilities

• Manage accounts payable and receivable.
• Support hiring and onboarding new staff.
• Process outgoing wires and audit employee expenses.

Skills

Organizational Skills

Communication Skills

Time Management

Education

BA/BS in Accounting, Business, Finance

Tools

Microsoft Office Suite

Accounting Software

Job description

The Accounting and Administrative Specialist at NeighborWorks Montana is a full-time position that supports both financial and administrative tasks. Key duties include managing accounts payable and receivable, processing payments, maintaining records, and ensuring policy compliance. The role also supports hiring and onboarding new staff and provides general office support. Strong organizational, communication, and computer skills are important for success in this role.

This position is available within Montana only. Our main office is located in Great Falls, Montana.

Title: Accounting and Administrative Specialist
Pay Range: $22-$26 hourly
Work Schedule: 40 hours, Monday-Friday, 8am to 5pm
Location: Montana (remote work possibility)

How to Apply:
Submit your application, resume, and cover letter to Damona Williams at [e-mail] or mail to:

NeighborWorks Montana
PO Box 1025
Attn: Damona Williams
Great Falls, MT 59403

All three documents are required. Download the application and view the full job description at nwmt.org/employment-opportunities.

Minimum Qualifications:

• BA/BS in accounting, business, finance, or related field - or equivalent professional experience
• Minimum of two years’ experience in a similar role
• Must be located in Montana
• Strong oral and written communication skills
• Excellent time management and organizational abilities
• Proficient in Microsoft Office Suite
• Familiarity with accounting software and online banking preferred
• Ability to build and maintain effective working relationships with co-workers, supervisors, contractors, and vendors
• Team player with a positive attitude

Essential Duties and Responsibilities:

ACCOUNTS PAYABLE / RECEIVABLE

• Review, code, and process accounts payable
• Maintain records and vendor files
• Process outgoing wires in a timely manner
• Audit employee expenses for compliance with company policy
• Process and monitor company credit cards including collection and review of staff receipts
• Complete accounts receivable invoicing, monitoring, and collections
• Respond to inquiries from vendors and co-workers
• Issue vendor 1099’s
  

HUMAN RESOURCES – HIRING & ONBOARDING

• Support the recruitment process for new employees including working with managers on collecting applications, screening applicants, coordinating, and assisting with interviews, performing background and reference checks, and communicating with applicants as to their application status
• Complete the intake and general orientation process for new hires including preparing and supporting employees to complete all required documents
• Review employee handbook, policies and benefits with new hire and address any questions
• File all paperwork with necessary agencies and vendors, and internally

ADMINISTRATION

• Support administrative needs for Great Falls and remote offices as directed including activities such as processing mail, addressing maintenance needs and maintaining general office procedures.

This job description describes the principal functions of this job and its scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

Special Requirements: Ability to travel occasionally when required for job functions and training. Applicants must have a valid driver’s license and insured, dependable vehicle.

Physical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to perform tasks which involve the ability to exert light physical effort in sedentary to light work on a daily basis. Tasks may involve extended periods of time at a keyboard or workstation.