Operations Administrator

Blue Coral Staffing Corp.; Las Vegas (NV); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits

Discretionary bonus eligibility

Job summary

Blue Coral Staffing Corp. in Las Vegas, NV is seeking an Operations Administrator / Administrative Assistant to support legal, financial and firm-wide processes, focusing on accuracy in form filings, conflicts checks, data management, and research in a fast-paced environment.

Proficiency in Microsoft Word, Excel and Outlook is essential, with comfort using AI-assisted tools and handling confidential information. This full-time on-site role offers overtime potential and comprehensive benefits.

Qualifications

• Associates degree or higher preferred.
• 4 years’ relevant administrative-focused experience ideal – in a professional services environment or corporate setting.
• High-level proficiency with Microsoft Office (Word, Outlook, and Excel) required.
• Process mindset with ability to improve processes and execute tasks.
• Strong attention to detail with proofreading/editing and data management skills.

Responsibilities

• Legal form filings and research to ensure accuracy.
• Assist operations teams in preparing, proofreading, and filing documents.
• Conduct, review conflicts checks against related parties.
• Maintain organized files and manage document workflows.
• Track and calendar deadlines and filing schedules.
• Generate templates in Word and Excel.
• Utilize AI-assisted tools to enhance workflow efficiency.
• Provide administrative support to Operations teams and beyond.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Data entry

Attention to detail

Education

Associate degree

Tools

AI-assisted tools

Job description

Operations Administrator / Administrative Assistant

• Location: Las Vegas, Nevada area (local candidates only please)


• Schedule: On-site/Full-time Monday through Friday from 8:30am to 5:30pm PST with ability to work extended hours if business calls for it


• Compensation: Non-exempt / Hourly position equaling ~$65,000 to $75,000 plus overtime potential, plus discretionary bonus eligibility and comprehensive benefits


• Prior to hire: background check

Summary: Well-established, growing company seeks a detail-oriented Operations Administrator / Administrative Assistant to join our team in the Las Vegas, NV area. New role based on growth. This full-time position plays a critical role in supporting internal operations professionals who focus on legal, financial, other matters by handling legal form filings, Firm-wide conflict checks, data management/entry, research, etc.. The ideal candidate will bring strong technical proficiency in Microsoft Office (Word, Excel, Outlook) and a working knowledge of AI-assisted tools. This role requires a proactive, focused individual with exceptional attention to detail and the ability to thrive in a fast-paced, deadline-driven environment.

Responsibilities - Operations Administrator / Administrative Assistant :

• Legal form filings and proper research to gain knowledge of and understanding how vital accuracy is to the tasks at hand


• Assist operations teams (e.g. legal, financial, other) in preparing, proofreading, and filing documents / applications / etc.


• Conduct, review Firm-wide conflicts checks against related parties


• Maintain organized files and manage document workflows


• Track, calendar deadlines and filing schedules


• Generate, populate templates in Microsoft Word and Excel


• Utilize AI-assisted tools (e.g., document automation, legal research platforms) to enhance workflow efficiency


• Provide administrative support to Operations teams and beyond


• Assist with special projects as needed

Qualifications - Operations Administrator / Administrative Assistant :

• Associates degree or higher preferred


• 4 years’ relevant administrative-focused experience ideal – experience in a professional services environment (law firm, management advisory / consulting firm, similar a plus) – or a corporate setting


• High-level proficiency with Microsoft Office (Word, Outlook, and Excel) required
  
• Process mindset (ability to improve processes and execute of task)


• Strong attention to detail with a proven behavior of accuracy, proofreading / editing skills, organization skills, planning and data management/entry are key


• Availability for full-time work, Monday-Friday, 8:30 AM-5:30 PM, with flexibility for after-hours work as needed