Administrative Specialist

Eagle Metal Products, LLC.; Dallas (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Eagle Metal in Dallas, TX is seeking an Administrative Specialist to support daily office operations, vendor interactions, and data entry. This onsite role requires strong multitasking, attention to detail, and professionalism in dealing with customers and suppliers.

You will handle phones, invoices, scheduling, event planning, and reporting tasks while maintaining confidentiality and coordinating with multiple departments.

Qualifications

• High school diploma or equivalent.
• Minimum of five years’ experience in administrative or support roles.
• Proficiency in Microsoft Office Suite; ability to learn proprietary EMS system.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Proven ability to handle confidential information with discretion.
• Dependability, flexibility, and professionalism in high-trust settings.
• Demonstrates Warrior’s Spirit and Servant’s Heart in daily work.

Responsibilities

• Answer phones and direct phone traffic.
• Collect and sort daily mail.
• Receive and process vendor invoices.
• Reconcile vendor invoices and POs.
• Keep track of and order office supplies and consumables.
• Assist in other data collection and reporting, as assigned.
• Assist in planning and running company events.
• Assist assigned department with administrative duties, that may include mailing, compliance, scheduling or other assigned tasks.
• Direct assignments of recurring reporting, such as receivables, collections, POs, etc.
• Assist in booking travel.
• Assist in booking meals and catering.
• Assist in monitoring and directing incoming departmental requests.
• Performs other related duties as assigned.

Skills

MS Office

Communication

Organization

Discretion

Dependability

Education

High School Diploma

Tools

EMS

Job description

Description

Location: Dallas, TX (On-site)

About Eagle Metal
Eagle Metal is a leading manufacturer of connector plates and provider of truss and panel design software nationwide. We’re proud to be a growing company rooted in two core values: a Warrior’s Spirit — to work hard, innovate, and persevere — and a Servant’s Heart — to treat others with respect and always give that extra effort to help customers succeed.

We’re currently seeking a detail-oriented and trustworthy Administrative Specialist to support our our administrative work in our Dallas location. This role is ideal for someone who is organized, can multi-task and has enjoys interacting with customers and vendors. Any experience handling in office IT support, or helping manage an IT ticketing system is a plus.

Key Responsibilities

• Answer phones and direct phone traffic
• Collect and sort daily mail
• Receive and process vendor invoices
• Reconcile vendor invoices and POs
• Keep track of and order office supplies and consumables
• Assist in other data collection and reporting, as assigned
• Assist in planning and running company events
• Assist assigned department with administrative duties, that may include mailing, compliance, scheduling or other assigned tasks.
• Direct assignments of recurring reporting, such as receivables, collections, POs, etc.
• Assist in booking travel
• Assist in booking meals and catering
• Assist in monitoring and directing incoming departmental requests
• Performs other related duties as assigned.

Why Join Eagle Metal?

Eagle Metal offers more than a job—it provides an opportunity to contribute to a growing organization built on integrity, craftsmanship, and service. The team is collaborative, mission-driven, and focused on solving real-world challenges in the structural component industry. This role plays a key part in supporting executive leadership and the company’s ongoing momentum.

Requirements

Job Requirements

• High school diploma or equivalent
• Minimum of five years’ experience in administrative or support roles
• Demonstrated proficiency in Microsoft Office Suite; ability to learn proprietary systems (EMS)
• Excellent written and verbal communication
• Strong organizational skills and attention to detail
• Proven ability to manage sensitive and confidential information with discretion
• Dependability, flexibility, and professionalism in high-trust, high-responsibility settings
• Embodiment of a Warrior’s Spirit and a Servant’s Heart in daily work