Administrative Specialist to support Software Development Department

Eagle Metal Products; Dallas (TX); Presencial; USD 42.000 - 63.000; Jornada completa

Descripción de la vacante

Eagle Metal Products in Dallas, TX seeks an Administrative Specialist to support the Software Development department. You will organize, document, and plan software initiatives, ensure progress reporting, and handle administrative tasks to keep the team productive.

The role requires strong communication, organization, and coordination with Project Managers and other departments, enabling smooth software development workflows. Office-based position with occasional tasks beyond standard duties.

Formación

• Experience with Jira or Atlassian products is strongly preferred.
• Experience working with software development teams is preferred.
• Strong communication and organizational abilities required.

Responsabilidades

• Serve as central coordinator and librarian of project documentation.
• Triage software requests and route appropriately.
• Record and publish meeting minutes.
• Track action items and information needs between teams.
• Work with Project Managers to update plans and communicate progress.
• Create and maintain processes and procedures for the software department.
• Facilitate communication between software and other departments and customers.
• Perform general administrative tasks (travel scheduling, office needs, etc.).

Conocimientos

Communication

Customer Service

Organizational Skills

Time Management

Analytical Thinking

Leadership

Prioritization

Learning Quickly

MS Office

Software Systems

Herramientas

Jira/Atlassian

Manufacturing Design Software

Company Management Software

Descripción del empleo

Administrative Specialist to support Software Development Department

Eagle Metal Products Dallas, Other / Non-US, United States

About this position

Description:

The Software Administrator will help organize, document and plan software development efforts, taking note of and reporting on progress of all initiatives within the department, as well as server other administrative functions as needed.

Requirements:

Duties/Responsibilities:

• Serve as the central coordinator and librarian of all project documentation
• Triage incoming software requests, and monitor software channels to insure proper routing or requests
• Record and publish meeting minutes
• Track and maintain lists of action items, needed information, and other outstanding information needs between the software team and other departments
• Work directly with Project Managers to update and communicate plans, progress, status, and changes for all projects
• Create and maintain Processes and Procedures for the software Department
• Work with software development management team to create a proactive approach to communication and problem solving
• Work with software development management team to implement solutions that drive the development process forward
• Administer various reporting and documentation tools
• Use background of industry experience to facilitate communication between software and other departments and customers
• Perform various building and general administrative functions as assigned, such as hotel desk management, travel scheduling, stocking items, etc.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Thorough understanding of or the ability to quickly learn about the project or product being developed.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with/ability to learn proprietary component manufacturing design software suit.
• Proficiency with/ability to learn proprietary company management software.
• Possess a Warrior’s Spirit and a Servant’s Heart.

Education and Experience:

• Work with Jira and Atlassian products, or something similar, strongly preferred
• Previous work with software team, strongly preferred

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Travel as required (minimal)
• In office position