Administrative Associate

G-TECH Services LLC; Freeport (TX); Sur place; USD 36 000 - 48 000; Plein temps

Résumé du poste

G-TECH Services LLC is seeking a dependable Administrative Assistant to provide day-to-day administrative and clerical support to a team. The role requires strong communication, organization, and proficiency with Microsoft Office.

The ideal candidate will have 0–5 years of related experience, a high school diploma or GED (associate's or bachelor's preferred), and the ability to manage multiple priorities with minimal supervision in a professional environment.

Qualifications

• 0–5 years of relevant experience in administrative support, customer service, office coordination, or related field.
• High school diploma or GED required; associate's or bachelor's degree preferred.
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time-management skills; able to manage multiple priorities.
• Excellent verbal and written communication; able to work in a team.

Responsabilités

• Provide administrative and clerical support to a group of employees and team leaders.
• Coordinate meetings including room bookings, supplies, food/beverages, and visitors.
• Schedule and reschedule meetings per team requirements.
• Handle incoming calls, visitors, mail, and information requests.
• Prepare basic reports and documents following procedures.
• Arrange business travel including flights, hotels, and rental cars.
• Collect receipts and assist with expense reports.
• Maintain office supply inventory and place orders.
• Troubleshoot basic office equipment and act as contact.
• Utilize Microsoft Office and other software to complete tasks.
• Communicate status and needs clearly with team.
• Manage multiple assignments and meet deadlines.
• Identify opportunities to improve efficiency; support team proactively.
• Follow safety expectations and maintain safe work environment.
• Learn and use company systems and processes.

Connaissances

Administrative support

Communication

Organization

Time management

Multitasking

Teamwork

Formation

High school diploma or GED

Associate's or Bachelor's degree

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

We are seeking a dependable and organized Administrative Assistant to provide day-to-day administrative and clerical support to a team. The ideal candidate will have strong communication and organizational skills, be comfortable working with Microsoft Office applications, and be able to manage multiple priorities with minimal day-to-day supervision.

This is a great opportunity for someone with 0–5 years of administrative, office support, customer service, or related experience who is eager to learn, take initiative, and work in a professional team environment.

Key Responsibilities

• Provide administrative and clerical support to a group of employees and team leaders.
• Coordinate meetings, including conference room bookings, meeting supplies, food and beverages, and visitor arrangements.
• Schedule and reschedule meetings based on team or leader requirements.
• Receive and direct incoming calls, visitors, mail, and general information requests.
• Prepare basic reports and documentation following established procedures.
• Research and assist with business travel arrangements, including flights, hotels, and rental cars.
• Collect and scan receipts and assist with preparation of expense reports.
• Maintain office supply inventory and place orders as needed.
• Serve as a point of contact for office equipment and assist with troubleshooting basic equipment issues.
• Utilize Microsoft Office and other business software applications to complete assigned tasks.
• Communicate work status, questions, needs, and suggestions clearly with team members.
• Manage multiple assignments and complete tasks accurately and within established timelines.
• Demonstrate initiative by identifying opportunities to improve efficiency and proactively supporting team members.
• Follow company safety expectations and demonstrate a commitment to a safe work environment.
• Work effectively with team members, administrative professionals, leaders, visitors, and other stakeholders.
• Learn and utilize company-specific software, systems, processes, and technology.

Qualifications

• 0–5 years of relevant experience in administrative support, customer service, office coordination, or a related field.
• High school diploma or GED required.
• Associate's or Bachelor's degree preferred.
• Working knowledge of Microsoft Outlook, Word, Excel, and PowerPoint preferred.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and changing requirements.
• Strong verbal and written communication skills.
• Ability to work effectively in a team environment.
• Demonstrated reliability, attention to detail, and follow-through.
• Ability to work independently on assigned tasks while knowing when to ask questions or seek clarification.
• Willingness to learn new systems, tools, and processes.

Ideal Candidate

The ideal candidate is a professional, organized, dependable, and proactive administrative support professional who can manage routine office activities, communicate effectively with employees and visitors, coordinate meetings and schedules, and complete assignments from start to finish with minimal supervision.