Administrative Specialist

Red Carrot, Inc.; Arlington (VA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Tuition reimbursement

Top-tier healthcare coverage

401(k) with company matching

Profit-sharing plan

Flexible work hours and paid time off

Job summary

Red Carrot, Inc. is seeking a Junior Administrative Specialist for on-site work in Arlington, Virginia. This position provides vital administrative support for the External Affairs front office operations, ensuring task management workflows operate smoothly.

Responsibilities include monitoring task requests, proofreading materials, performing clerical functions, and coordinating events. The ideal candidate will possess a high school diploma and experience in administrative roles, along with proficiency in Microsoft Office Suite.

Qualifications

• High school diploma required.
• Minimum 1 year of demonstrated experience providing administrative support.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Monitor shared email boxes and log incoming requests.
• Support task assignment and prioritization.
• Proofread written materials for accuracy.
• Perform clerical functions such as scheduling meetings.

Skills

Word processing

Proofreading

Microsoft Office Suite

Clerical functions

Event coordination

Education

High school diploma

Tools

SharePoint

Job description

Administrative Specialist

Level: Junior | Work Location: On-Site – Arlington, VA

This position is contingent upon contract award.

About the Role

Red Carrot is seeking a Junior Administrative Specialist to support the customer's External Affairs front office operations. This role provides essential administrative and clerical support to keep task management workflows running efficiently.

Key Responsibilities

• Monitor shared email boxes for tasking; log and track incoming requests in accordance with established SOPs
• Support the review, assignment, de-confliction, and prioritization of taskings with approval from Government staff
• Proofread written materials for typographical, grammatical, and format errors
• Perform word processing, research, proofreading, editing, copying, and binding in support of EA leadership
• Maintain department and client files, expense reports, and coordinate events and meetings
• Perform clerical functions including preparing reports, tracking leadership commitments, and scheduling meetings
• Coordinate with teams across the agency to employ task management workflows, review and process informational materials, and ensure proper archiving and records management
• Generate reports to assist with management and disposition of tasking

Minimum Qualifications

• High school diploma required
• Minimum 1 year of demonstrated experience providing administrative and clerical support for clients and staff
• Demonstrated experience with word processing, research, proofreading, editing, copying, binding, maintaining files, expense reports, and coordinating events and meetings
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with SharePoint or similar task management systems a plus
• Ability to obtain the required government Fitness Determination

Benefits

• Training and Development – Tuition reimbursement and professional trainings for eligible employees.
• Healthcare – Top-tier medical, dental, vision, life insurance and long-term disability coverage.
• 401(k) Plan – 401(k)-retirement and Roth plan with company matching and no vesting period.
• Profit Sharing – Discretionary profit-sharing plan to all eligible employees after one year of employment.
• Paid Time Off – Provides flexible work hours, paid time off, and 11 federal holidays.