Administrative Services Lead - Ops & Records

Lancopasheriff; Lancaster (Lancaster County); Hybrid; USD 40,000 - 49,000; Full time

Job summary

Lancopasheriff is seeking an Administrative Analyst to coordinate administrative services within Adult Probation & Parole. The role supervises Office Support Staff, oversees reception, data entry, and records, and ensures efficient operations across the unit.

You will lead onboarding/offboarding, coordinate procurement and asset management, and support IT/facilities requests while reporting to the Deputy Director of Administrative Services.

Qualifications

• Education equivalent to high school graduate.
• Four years of clerical and/or data entry experience in an administrative, governmental, judicial, or law enforcement setting.
• Any equivalent combination of education, experience and training that provides the required knowledge skills.
• Must have strong aptitude in administrative, interpersonal, and organizational skill.

Responsibilities

• Assume full oversight and responsibility for the operations, efficiency, and results of the Office Support Unit.
• Assign clerical and receptionist duties to staff and review work for accuracy and appearance.
• Ensure staff coverage and operation of the central reception station.
• Monitor workflow to assure efficient production and delivery of product.
• Enforce departmental standards of professionalism and work quality/output of staff.
• Oversee record retention management and organization of client files; prepare files and scanning.
• Perform purchasing duties and coordinate routine procurement needs.
• Support onboarding/offboarding, manage system/building access, and prepare required court documents.
• Assist with IT and Facilities Management requests and coordinate asset data.
• Collaborate with Leadership Team and manage meeting logistics and minutes.

Skills

Administrative supervision

Interpersonal skills

Organizational skills

Staff coordination

Data entry

Recordkeeping

Microsoft Word

Excel

PowerPoint

Education

High school diploma or equivalent

Progressive clerical/data entry experience

Tools

Criminal Case Management System

Office software

PowerPoint

PA Common Pleas Criminal Case Management System

Job description

Lancopasheriff is seeking an Administrative Analyst to coordinate administrative services within Adult Probation & Parole. The role supervises Office Support Staff, oversees reception, data entry, and records, and ensures efficient operations across the unit.

You will lead onboarding/offboarding, coordinate procurement and asset management, and support IT/facilities requests while reporting to the Deputy Director of Administrative Services.