Administrative Services Coordinator/UKHC

University of Kentucky; Lexington (KY); Hybrid; USD 48,000 - 81,000; Full time

Job summary

The UK College of Medicine, Department of Internal Medicine, is seeking an Administrative Services Coordinator to join the faculty affairs team. This role manages faculty affairs across the academic life cycle and serves as the primary resource for recruitment, appointments, and promotion and tenure for assigned divisions.

The coordinator develops policies, coordinates across departments, works closely with the Chair and Department Administrator, and supports timely, accurate, and confidential

Qualifications

• BA plus 4 years of related experience preferred.
• Experience in faculty affairs recruitment and credentialing preferred.
• Proficient in Microsoft Word, Excel, and Outlook; strong organizational skills and attention to detail.

Responsibilities

• Manage faculty affairs across the academic life cycle and serve as the primary resource for recruitment, appointments, and promotion and tenure for assigned divisions.
• Develop and maintain related policies and procedures; contribute to short- and long-term strategies focused on continuous improvement.
• Coordinate with the Department Chair and Department Administrator to ensure faculty affairs activities are handled effectively, consistently, and confidentially.

Skills

Microsoft Word

Excel

Outlook

administrative experience

organization

attention to detail

multi-tasking

Education

BA degree

Job description

Requisition Number

Requisition Number RE56402

Working Title

Working Title Faculty Affairs Officer

Department Name

Department Name MG315: Internal Medicine

Work Location

Work Location Lexington, KY

Grade Level 10

Salary Range

Salary Range $48,360-81,328/year

Type of Position

Type of Position Staff

Position Time Status

Position Time Status Full-Time

Required Education

BA

Click here for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

On occasion, may lift objects up to 50 lbs

Shift

Monday through Friday, 8:00AM – 4:30PM. Other days/times as needed.

Job Summary

The UK College of Medicine is seeking an Administrative Services Coordinator to join the Department of Internal Medicine. As part of a large, fast-paced academic department, this position plays a key role in managing faculty affairs throughout the academic life cycle and serves as a primary resource for faculty recruitment, appointments, and promotion and tenure for assigned divisions.

The Administrative Services Coordinator manages the operations and administration of faculty affairs, develops and maintains related policies and procedures, and contributes to short- and long-term strategies focused on continuous improvement. The position serves as a subject matter expert and key point of contact, providing guidance and coordination across a variety of faculty affairs processes.

Working closely with the Department Chair and Department Administrator, this individual helps ensure faculty affairs activities are managed effectively, consistently, and in a timely manner. The successful candidate will bring strong organizational and problem-solving skills, sound judgment in navigating complex administrative and procedural matters, a high level of discretion and confidentiality, exceptional attention to detail, and a demonstrated commitment to accuracy and timely completion of work. This position is eligible for hybrid/remote work.

Skills / Knowledge / Abilities

Microsoft Word, Excel, Outlook, administrative experience, organization, attention to detail, multi-tasking. Experience in basic office principles, self-starter.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? Yes

Preferred Education/Experience

Bachelor’s plus 4 years of related experience preferred.

Deadline to Apply

Deadline to Apply 12/06/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How many years of paid experience do you have supporting Faculty Affairs, Recruitment and/ or Credentialing?
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years