Administrative Services Asst/UKHC

University of Kentucky; Lexington (KY); On-site; USD 26,000 - 41,000; Full time

Job summary

University of Kentucky’s Department of Family and Community Medicine in Lexington seeks a highly organized Administrative Services Assistant to support faculty, staff and leadership with personnel, travel, onboarding and daily operations. This role handles calendar coordination, health compliance tracking, and confidential information with discretion.

The position emphasizes strong communication, multi-priority management, and service orientation in a fast-paced academic healthcare setting.

Qualifications

• AA degree required.
• 4 years of related experience.
• Experience in healthcare/academic medicine preferred.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide administrative, personnel, and operational support to faculty, staff and leadership.
• Maintain personnel records and monitor health compliance requirements.
• Coordinate hiring, onboarding, changes, and separations for staff, faculty and temporary employees.
• Support providers with calendar management, travel, and agenda/minute preparation.

Skills

Microsoft Office

Outlook

Word

Excel

Teams

Organizational skills

Attention to detail

Communication

Confidentiality

Customer service

Education

AA

Bachelor's degree (preferred)

Job description

Posting Details

Job Title
Administrative Services Asst/UKHC

Requisition Number
RE56136

Working Title
Administrative Services Asst/UKHC

Department Name
MG320: Fam & Comm Med

Work Location
Lexington, KY

Grade Level
08

Salary Range
$19.00-30.09/hour

Type of Position
Staff

Position Time Status
Full-Time

Required Education
AA

Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience
4 yrs

Required License/Registration/Certification
None

Physical Requirements
The physical requirements for this position include regularly sitting at a computer workstation for extended periods of time with repetitive motion (such as typing); walking including pushing, pulling, and/or lifting up to 10lbs and occasional pushing, pulling, and/or lifting objects up to50lbs.

Shift
Monday-Friday. Remote eligibility on an as-needed basis.

Job Summary
The Department of Family and Community Medicine, located at Turfland, is seeking a highly organized and service-oriented professional to provide administrative, personnel, and operational support to departmental faculty, staff, and leadership. This position plays a key role in supporting day-to-day department operations through a combination of personnel administration, provider support, and general administrative coordination. Responsibilities include maintaining personnel records, monitoring employee health compliance requirements, and coordinating hiring, onboarding, position changes, and separation processes for staff, faculty, and temporary employees. The position also provides administrative support to multiple providers, including calendar management, travel coordination and reimbursement, and preparation of agendas and minutes. The successful candidate will demonstrate exceptional organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced academic healthcare environment.

Skills / Knowledge / Abilities

• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Strong organizational skills and attention to detail.
• Effective decision-making and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Ability to exercise discretion and maintain confidentiality.
• Strong written and verbal communication skills and a customer service-oriented approach.

Does this position have supervisory responsibilities?
No

Preferred Education/Experience
A bachelor’s degree is preferred. Preferred experience includes providing administrative support in a healthcare, higher education, academic medicine, or similarly complex professional environment. Preference will be given to candidates with experience coordinating human resources processes; supporting department leadership and/or providers; coordinating travel and meetings; managing schedules; or processing financial transactions.

Deadline to Apply
10/29/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.