Administrative Services Coordinator (On-Site)

HITT Contracting Inc.; Falls Church (VA); On-site; USD 34,440,000 - 44,083,000; Full time

Benefits offered by this job

Bonuses based on performance

Health care coverage (vision & dental)

401(k) with employer match

Wellness reimbursement

Paid holidays and time off

Job summary

HITT Contracting Inc. is seeking an Administrator for Administrative Services at our Falls Church HQ. The role supports all administrative needs, delivering hospitality to clients and guests with a professional and discreet demeanor.

The position reports to the Office Manager and requires attention to detail in a fast-paced environment. On-site work only, with a comprehensive benefits package and salary range based on experience.

Qualifications

• High school diploma required
• Proficiency in Microsoft Word and Outlook
• Knowledge of basic clerical procedures
• Knowledge of customer service principles and practices
• Intermediate reading, writing, and communication skills

Responsibilities

• Execute requests for catering and coffee services for HQ as part of concierge services
• Maintain pantry operations and supplies
• Keep HQ flex desks clean and stocked; report deficiencies
• Maintain HQ common areas, print stations, and conference rooms; run dishwashers as needed
• Book conference rooms and flex desks for team members
• Manage HQ mail services and shipments; prepare postage and supplies
• Coordinate outgoing deliveries via courier and carriers
• Monitor and replenish printer/copier supplies; troubleshoot
• Provide production/printing services as requested by Office Manager/Marketing
• Support governance committee meetings with setup, agendas, and materials
• Draft/edit/copy correspondence and assist with basic clerical tasks
• Assist with corporate event support and promotional materials
• Provide receptionist coverage as needed
• Support marketing with CRM tasks
• Order and organize catering and office supplies
• Prepare orientation welcome bags and PPE shipments for new hires

Skills

Customer service

Communication

Office software proficiency

Education

High school diploma

Tools

Microsoft Word

Microsoft Outlook

Job description

HITT Contracting Inc. is seeking an Administrator for Administrative Services at our Falls Church HQ. The role supports all administrative needs, delivering hospitality to clients and guests with a professional and discreet demeanor.

The position reports to the Office Manager and requires attention to detail in a fast-paced environment. On-site work only, with a comprehensive benefits package and salary range based on experience.