Administrative Services Assistant

eBusiness Solutions Inc.; Nashville (TN); Hybrid; USD 42,000 - 54,000; Full time

Job summary

eBusiness Solutions Inc. seeks an Administrative Services Assistant to support the Tennessee Department of Health, Division of Family Health and Wellness, SNP Section.

The role provides administrative support to the Communications & Continuous Quality Improvement Manager, assisting with outreach initiatives, reports, and day-to-day operations in a hybrid Nashville setting. Hybrid schedule requires weekly onsite attendance at 710 James Robertson Parkway, with standard 8:00 AM to 4:30 PM hours.

Qualifications

• Associate’s degree and at least one year of progressively responsible administrative experience; equivalent combinations of education and experience will be considered.
• Strong verbal and written communication skills.
• Excellent organizational skills with strong attention to detail.

Responsibilities

• Provide administrative support, including preparation of reports, forms, and project-related documentation.
• Assist with the creation, printing, and distribution of program handouts and forms.
• Perform general office duties, including typing, word processing, and document management.
• Maintain and update SharePoint sites, shared drives, and other assigned databases.
• Support the creation and submission of social media content.
• Assist with compiling and distributing quarterly internal newsletters.
• Conduct periodic reviews of webpages and program materials and recommend updates as needed.
• Assist with staff and participant surveys to support continuous quality improvement initiatives.
• Ensure compliance with applicable state and federal policies, procedures, and regulations.

Skills

Verbal communication

Written communication

Organizational skills

Independent work

Stakeholder collaboration

Microsoft Office

SharePoint

Word

Excel

PowerPoint

Outlook

Education

Associate's degree

Tools

SharePoint

Microsoft Office Suite

Canva

Adobe Creative Suite

Job description

One of our government clients is seeking an Administrative Services Assistant to support the Tennessee Department of Health, Division of Family Health and Wellness, within the Supplemental Nutrition Program (SNP) Section. This position will provide administrative assistance to the Communications & Continuous Quality Improvement Manager by supporting outreach initiatives, internal communications, process improvement activities, and daily administrative operations.

Job Title: Administrative Services Assistant

Work Location: Hybrid (Weekly onsite attendance required) | 710 James Robertson Parkway, 6th Floor, Andrew Johnson Tower, Nashville, TN 37243
Schedule: Monday-Friday, 8:00 AM CST - 4:30 PM CST (37.5 hours/week)

Key Responsibilities:

• Provide administrative support, including preparation of reports, forms, and project-related documentation.
• Assist with the creation, printing, and distribution of program handouts and forms.
• Perform general office duties, including typing, word processing, and document management.
• Maintain and update SharePoint sites, shared drives, and other assigned databases.
• Support the creation and submission of social media content.
• Assist with compiling and distributing quarterly internal newsletters.
• Conduct periodic reviews of webpages and program materials and recommend updates as needed.
• Assist with staff and participant surveys to support continuous quality improvement initiatives.
• Ensure compliance with applicable state and federal policies, procedures, and regulations.

Required Qualifications:

• Associate’s degree and at least one year of progressively responsible administrative experience; equivalent combinations of education and experience will be considered.
• Strong verbal and written communication skills.
• Excellent organizational skills with strong attention to detail.
• Ability to work independently and collaborate effectively with internal and external stakeholders.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.

Preferred Qualifications:

• Experience with Canva, Adobe Creative Suite, or similar creative design tools.
• Experience with accessibility and document remediation tools such as Allyant CommonLook.
• Knowledge of ADA accessibility standards and best practices.

Additional Information:

• Tennessee residency is required at the time of hire.
• This is a hybrid position requiring regular onsite attendance in Nashville, TN.
• First-day onsite attendance is mandatory for orientation and equipment deployment.
• Travel to the Tennessee Department of Health Central Office is non-reimbursable.

Skills :

ADMIN - Other: Administrative / Clerical