Admin Assistant

InnoSoul, Inc.; Nashville (TN); Hybrid; USD 42,000 - 54,000; Full time

Job summary

The Tennessee Department of Health, Division of Family Health and Wellness is seeking a contract Administrative Services Assistant (ASA 3) in Nashville. This role supports program outreach projects, internal communications, and day-to-day administrative tasks within the SNP Section.

The position requires an associate degree and relevant experience, with strong MS Office and SharePoint skills. Hybrid work in Nashville with in-person onboarding is required.

Qualifications

• Associates degree and experience equivalent to one year of administrative work.
• Substitution of Experience for Education: qualifying full-time sub professional or paraprofessional.

Responsibilities

• Provide administrative support including preparation of reports, forms, and administrative tasks related to project logistics.
• Assist in the creation and print requisition of handouts and forms.
• Perform administrative duties including typing, word processing, and general office support.
• Provide support to the Communications & CQI Manager; maintain and update SharePoint, H: Drive, and other databases as assigned.
• Assist in the creation and submission of social media posts.
• Assist in the compilation and distribution of a quarterly internal newsletter.
• Conduct semi-annual reviews of relevant webpages and handouts, recommending updates as applicable.
• Assist in surveying staff and program participants to develop and implement process changes that support continuous improvement.
• Ensure that all administrative processes adhere to state and federal policies, rules, and regulations.

Skills

MS Office

SharePoint

Outlook

Word

Excel

PowerPoint

Education

Associate's degree

Experience equivalent to 1 year of administrative experience

Tools

Canva

Adobe Creative Suite

Allyant CommonLook

Job description

Job ID: TN-66430 (93991016)

Hybrid/Local Admin Assistant with MS SharePoint/Outlook, Canva, Adobe, Allyant CommonLook, ADA-accessibility experience

Location: Nashville, TN (DOH)

Duration: 12 Months

Minimum Requirements

• Education: Associates degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience.
• Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional or paraprofessional.

Desired Qualifications

• Ability to communicate effectively both orally and in written communications.
• Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
• Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel, and external contacts.
• Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.).
• Experience with creative tools like Canva, Adobe Creative Suite, and similar programs is preferred.
• Experience with document remediation software like Allyant CommonLook and similar programs as well as familiarity with ADA-accessibility practices is preferred.

Job Overview

The Tennessee Department of Health, Division of Family Health and Wellness is currently accepting applications for a contract Administrative Services Assistant (ASA 3). This position will be in the Supplemental Nutrition Program (SNP) Section. This ASA 3 position assists the Communications & Continuous Quality Improvement Manager with program outreach projects, internal communications efforts, work process improvements, and day-to-day administrative responsibilities.

Key Responsibilities

• Provide administrative support including preparation of reports, forms, and administrative tasks related to project logistics.
• Assist in the creation and print requisition of handouts and forms.
• Perform administrative duties including typing, word processing, and general office support.
• Provide support to the Communications & CQI Manager; maintain and update SharePoint, H: Drive, and other databases as assigned.
• Assist in the creation and submission of social media posts.
• Assist in the compilation and distribution of a quarterly internal newsletter.
• Conduct semi-annual reviews of relevant webpages and handouts, recommending updates as applicable.
• Assist in surveying staff and program participants to develop and implement process changes that support continuous improvement.
• Ensure that all administrative processes adhere to state and federal policies, rules, and regulations.

Work Environment

TN residency required at date of hire.

This is a hybrid position with weekly in-person attendance in Nashville, TN.

In-person attendance is required on first day of employment for laptop deployment and orientation.

Travel to TN Dept of Health central office in Nashville is non-reimbursable.

Typical working hours are Monday Friday 8:00AM CST to 4:30PM CST, 37.5 hours per week, reflective of typical state government office hours.

This position is funded through federal grants, renewable through 9/30/2027 and is dependent on funding availability for additional renewal.