Administrative Services Assistant - Hybrid Nasville, TN

Novalink Solutions; Nashville (TN); Hybrid; USD 32,000 - 45,000; Full time

Job summary

Tennessee Department of Health in Nashville, TN is seeking an Administrative Services Assistant (ASA 3) to support the Communications & CQI Manager with outreach projects, internal communications, and day-to-day admin tasks.

Role requires an Associate degree or equivalent experience, strong MS Office skills, and the ability to work with minimal supervision in a hybrid environment. TN residency is required; in-person onboarding is required for laptop deployment.

Qualifications

• Associate degree or equivalent administrative experience.
• Strong communication, both written and verbal.
• Detail-oriented, highly organized, capable of independent work.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with Canva, Adobe Creative Suite, or similar tools preferred.
• Experience with document remediation software and ADA-accessibility practices preferred.

Responsibilities

• Provide administrative support including preparation of reports and forms.
• Assist in creating and printing handouts and forms.
• Perform typing, word processing, and general office tasks.
• Support Communications & CQI Manager; maintain SharePoint and drives.
• Assist in creating and posting social media content.
• Assist in compiling and distributing internal newsletters.

Skills

Communication skills

Detail-oriented

Organization

MS Office

Canva

Adobe Creative Suite

CommonLook

ADA accessibility

Education

Associate degree

Tools

Microsoft Office

Canva

Adobe Creative Suite

CommonLook

Job description

Nashville, United States | Posted on 10/12/2026

• Actual Job Title 66430 - Administrative Services Assistant
• Job Type FT Contract
• Date Opened 10/12/2026
• Target Date 10/23/2026
• Country United States
• Assigned Recruiter(s) Ananth Vegiraju
• Number of Positions 1

Job Description

Job Overview:

The Tennessee Department of Health, Division of Family Health and Wellness is currently accepting applications for a contract Administrative Services Assistant (ASA 3). This position will be in the Supplemental Nutrition Program (SNP) Section. This ASA 3 position assists the Communications & Continuous Quality Improvement Manager with program outreach projects, internal communications efforts, work process improvements, and day-to-day administrative responsibilities.

Key Responsibilities:

• Provide administrative support including preparation of reports, forms, and administrative tasks related to project logistics.
• Assist in the creation and print requisition of handouts and forms.
• Perform administrative duties including typing, word processing, and general office support.
• Provide support to the Communications & CQI Manager; maintain and update SharePoint, H: Drive, and other databases as assigned.
• Assist in the creation and submission of social media posts.
• Assist in the compilation and distribution of a quarterly internal newsletter.
• Conduct semi-annual reviews of relevant webpages and handouts, recommending updates as applicable.
• Assist in surveying staff and program participants to develop and implement process changes that support continuous improvement.
• Ensure that all administrative processes adhere to state and federal policies, rules, and regulations.

Education: Associate’s degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional or paraprofessional.

Desired Qualifications:

• Ability to communicate effectively both orally and in written communications.
• Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
• Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel, and external contacts.
• Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint,
• Experience with creative tools like Canva, Adobe Creative Suite, and similar programs is preferred.
• Experience with document remediation software like Allyant CommonLook and similar programs as well as familiarity with ADA-accessibility practices is preferred.

TN residency required at date of hire. This is a hybrid position with weekly in-person attendance in Nashville, TN. In-person attendance is required on first day of employment for laptop deployment and orientation. Travel to TN Dept of Health central office in Nashville is non-reimbursable. Typical working hours are Monday - Friday 8:00AM CST to 4:30PM CST, 37.5 hours per week, reflective of typical state government office hours.