Administrative Secretary – Social Services & Records

Heinzerling Community; Columbus (OH); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental, and Vis

Retirement Plan with 50% employermatch

Tuition Reimbursement

Immediate PTO access

Wellness Program with on-site health</

ADP LifeSmart discounts

Job summary

Heinzerling Community seeks an organized Administrative Secretary to support Social Services and interdisciplinary teams in Columbus, OH. You will coordinate resident documentation, prepare meeting materials, and help manage office operations in a professional, welcoming environment.

The role requires strong organizational skills, basic admin experience, and proficiency with MS Office. This full-time position includes benefits and a collaborative workplace.

Qualifications

• High school diploma or equivalent required; associate degree or admin support training preferred.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and Teams.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and accuracy in recordkeeping and documentation.

Responsibilities

• Record, track, distribute, and file resident documentation and required consents.
• Coordinate resident OISPs and meeting documentation.
• Prepare notifications for OISP meetings to parents and team members.
• Maintain logs and tracking for consents and documentation.
• Attend meetings and distribute minutes for admissions, safety, and organizational committees.
• Provide front desk coverage during breaks and absences.
• Maintain office supply inventory and purchase as needed.
• Keep confidential resident and organizational records per policies.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Associate degree or admin training

Tools

MS Office Suite

Job description

Heinzerling Community seeks an organized Administrative Secretary to support Social Services and interdisciplinary teams in Columbus, OH. You will coordinate resident documentation, prepare meeting materials, and help manage office operations in a professional, welcoming environment.

The role requires strong organizational skills, basic admin experience, and proficiency with MS Office. This full-time position includes benefits and a collaborative workplace.