Administrative Secretary & Office Operations

BRANDON VALLEY SCHOOL DISTRICT 49-2; Valley, Northern (AL, KY); Hybrid; USD 32,000 - 48,000; Full time

Job summary

Brandon Valley School District 49-2 is seeking a Secretary to provide clerical and secretarial support in a busy school office. You will compose and finalize correspondence, maintain filing systems, and manage databases to support district operations.

The role requires proficiency with business English, grammar, spelling, punctuation, and computer software applications, plus the ability to type accurately and work with data from multiple sources.

Qualifications

• Knowledge of business English including grammar, spelling, and punctuation.
• Knowledge of modern office equipment, practices, and procedures.
• Knowledge of computer software applications.
• Ability to type accurately and efficiently.
• Ability to gather, compare, and summarize data from a variety of sources.
• Ability to read and comprehend materials.
• Ability to establish and maintain effective working relationships with others.
• Ability to proof and edit arithmetic problems (addition, subtraction, multiplication, division, percentages).

Responsibilities

• Provides clerical/secretarial support including composing and finalizing correspondence, establishing and maintaining filing systems, creating and maintaining databases, gathering and providing information, and recording fiscal activities to support office operations.
• The Secretary performs a wide variety of clerical and office support functions and has independence to deviate or choose from defined procedures and practices.
• Challenged to locate and select most appropriate guidelines that may change for varying circumstances, guiding actions to resolve complaints or problems and influence outcomes.
• Typical problems include completing work accurately and timely with interruptions, explaining procedural changes to the public, understanding terminology.
• Decisions include determining methods to complete assignments, compiling and retrieving information, correcting errors, and recommending procedural changes.
• Daily contact with the public to instruct forms and documents; provide information on status of actions; explain processes and requirements; coordinate with other agencies.
• The incumbent works in a typical office environment.

Skills

Typing

Data gathering

Office equipment

Software applications

Grammar

Spelling

Punctuation

Clear communication

Reading comprehension

Problem solving

Job description

Brandon Valley School District 49-2 is seeking a Secretary to provide clerical and secretarial support in a busy school office. You will compose and finalize correspondence, maintain filing systems, and manage databases to support district operations.

The role requires proficiency with business English, grammar, spelling, punctuation, and computer software applications, plus the ability to type accurately and work with data from multiple sources.