Secondary School Secretary - Front Office & Records

I-35 High School; Truro (IA); On-site; USD 32,000 - 52,000; Full time

Job summary

The Interstate 35 Community School District is seeking an anticipated Secondary Secretarial position to support the secondary building’s front office. The secretary will manage attendance, records, communications with families and staff, and daily clerical tasks with discretion and professionalism.

Ideal candidates are organized, reliable, and confidential, with strong English grammar and basic bookkeeping skills, plus proficiency in Microsoft Office and Google Workspace.

Qualifications

• High school diploma or equivalent required.
• Strong English grammar and spelling.
• Basic bookkeeping skills.
• Ability to operate standard office equipment.

Responsibilities

• Maintain a cooperative attitude and positive public relations with the school district patrons and keep building principal informed of matters affecting the operation of the school.
• Prepare administrative correspondence, notices, bulletins, newsletters, phone messages, maintain filing systems; sort and distribute mail and perform other duties as assigned by the principal.
• Organize and maintain student attendance system
• Process student transfer records, and requesting records for newly enrolled students as appropriate to the assigned grade level.
• Address immediate problems that arise in principal's absence within delegated areas of responsibility.
• Print report cards, handbooks, parent communications and other materials; prepare and collate material for faculty and principal.
• Update enrollment cards, register, and class lists
• Maintain knowledgeable of and appropriately interpret and support district and building policies and regulations.
• Maintain knowledgeable of current office practices, procedures, and forms.
• Provide schedules and necessary information to substitutes for certified and classified staff.
• Serve as the building receptionist and provide professional and courteous assistance to students, parents staff and visitors.
• Assist with student registration at the beginning of each school year.
• Assist the school nurse with ill or injured students when nurse is unavailable.

Skills

Multitasking

Interpersonal skills

Discretion

Calm under pressure

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Student information systems

Job description

The Interstate 35 Community School District is seeking an anticipated Secondary Secretarial position to support the secondary building’s front office. The secretary will manage attendance, records, communications with families and staff, and daily clerical tasks with discretion and professionalism.

Ideal candidates are organized, reliable, and confidential, with strong English grammar and basic bookkeeping skills, plus proficiency in Microsoft Office and Google Workspace.