District Office Administrative Specialist II

Granite School District; Salt Lake City (UT); On-site; USD 42,000 - 52,000; Full time

Job summary

Granite School District is seeking an Administrative II Secretary in the Special Education Department to provide secretarial support to the Associate Director and staff. Responsibilities include budget monitoring, payroll processing, procurement, and scheduling, with attention to confidentiality and accuracy.

The role requires strong word processing, bookkeeping, and organizational skills, plus experience with department budgets and payroll inquiries.

Qualifications

• Requires skill in word processing (55 wpm), computer operation plus relevant software, work organization, and bookkeeping.
• Excellent written and oral communication skills.
• Strong problem solving and analytical skills.
• Requires bookkeeping, budgeting, payroll and accounting skills.
• QSS and Focus skills preferred.
• Ability to deal with people in a professional manner and maintain confidentiality.

Responsibilities

• Provides secretarial services to department director which may include many confidential personnel issues.
• Processes all department time cards, Time and Attendance Reports, all comp time records and verifies all leave balances for absences. Enters and validates all Time and Attendance Reports on the QSS system and responds to payroll inquiries for the department. Prepares payroll reports at regular intervals and as requested. Maintains a consistent and ongoing record of comp time, sick leave and vacation for the department.
• Maintains the annual budget requirements for the department and prepares preliminary budget estimates. Maintains and balances books on all department accounts. Provides advanced warning of potential over-expenditures of funds and initiates electronic transfers of funds. Prepares financial and other budget reports at regular intervals.
• May be responsible for disbursing and accounting for discretionary money as designated by the director. Assists in overseeing credit card purchases and reconciliation of department credit cards.
• Maintains a regular filing system including a set of locked personnel files and processes related information and correspondence. Prepares documents for use in interviews for employee hiring and in testing for promotions within the department. Prepares personnel reports as requested.
• Supports other work group members when needed. Provides organization in the office. Cross trains in order to perform any task required and to cover the responsibilities of other office staff as needed.
• Maintains statistical information or other data logs, spreadsheets on projects. Maintains a fixed asset inventory and property accounting system.

Skills

Typing 55 wpm

Word processing

Interpersonal skills

Communication skills

Education

High School diploma or equivalent

Tools

QSS

Focus

Job description

Granite School District is seeking an Administrative II Secretary in the Special Education Department to provide secretarial support to the Associate Director and staff. Responsibilities include budget monitoring, payroll processing, procurement, and scheduling, with attention to confidentiality and accuracy.

The role requires strong word processing, bookkeeping, and organizational skills, plus experience with department budgets and payroll inquiries.