Administrative Secretary (Office Automation)

U.S. Department of Veterans Affairs; Madison (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

The U.S. Department of Veterans Affairs seeks a Secretary (Office Automation) for the Chaplain Service at the William S. Middleton Memorial VA Medical Center in Madison, WI.

The role requires strong secretarial and office automation skills to support daily operations and communications with internal and external partners. Responsibilities include timekeeping, attendance, pay and leave support, budget maintenance, and generating routine reports.

Qualifications

• Specialized experience includes providing administrative support and using office tools to prepare correspondence and reports.
• 4 years of education above high school or equivalent in any field.
• Typing at least 40 words per minute with documented experience.

Responsibilities

• Provide administrative support for day-to-day office operations using MS Word, Excel, PowerPoint and Outlook.
• Relay information between the Chief Chaplain and internal/external offices as liaison.
• Serve as primary timekeeper and maintain attendance and leave records.
• Assist with pay, leave matters, and stock/purchasing using organizational card.
• Maintain budget and Fund Control Points accounts and reconcile to balance.
• Prepare budget, program and statistical reports; perform other duties as needed.

Skills

Typing proficiency

Education

4 years of education above high school

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

The U.S. Department of Veterans Affairs seeks a Secretary (Office Automation) for the Chaplain Service at the William S. Middleton Memorial VA Medical Center in Madison, WI.

The role requires strong secretarial and office automation skills to support daily operations and communications with internal and external partners. Responsibilities include timekeeping, attendance, pay and leave support, budget maintenance, and generating routine reports.