Secretary (Office Automation)

U.S. Department of Veterans Affairs; Madison (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

The U.S. Department of Veterans Affairs seeks a Secretary (Office Automation) for the Chaplain Service at the William S. Middleton Memorial VA Medical Center in Madison, WI.

The role requires strong secretarial and office automation skills to support daily operations and communications with internal and external partners. Responsibilities include timekeeping, attendance, pay and leave support, budget maintenance, and generating routine reports.

Qualifications

• Specialized experience includes providing administrative support and using office tools to prepare correspondence and reports.
• 4 years of education above high school or equivalent in any field.
• Typing at least 40 words per minute with documented experience.

Responsibilities

• Provide administrative support for day-to-day office operations using MS Word, Excel, PowerPoint and Outlook.
• Relay information between the Chief Chaplain and internal/external offices as liaison.
• Serve as primary timekeeper and maintain attendance and leave records.
• Assist with pay, leave matters, and stock/purchasing using organizational card.
• Maintain budget and Fund Control Points accounts and reconcile to balance.
• Prepare budget, program and statistical reports; perform other duties as needed.

Skills

Typing proficiency

Education

4 years of education above high school

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Summary

Employee will serve as a Secretary (Office Automation) within Chaplain Service located at the William S. Middleton Memorial VA Medical Center - Madison - WI.

Summary

Employee will serve as a Secretary (Office Automation) within Chaplain Service located at the William S. Middleton Memorial VA Medical Center - Madison - WI.

Qualifications

SPECIALIZED EXPERIENCE: Requires one full year of specialized experience that equipped the applicant with the particular knowledge - skills - and abilities (KSA's) to perform successfully the duties of the position - and that is typically in or related to the position to be filled. To be creditable - specialized experience must have been equivalent to at least the next lower grade level (GS-4) in the Federal service. Specialized experience includes: providing administrative support in the day-to-day operations of the office and utilizing automated office tools such as Microsoft MS Word - Excel - PowerPoint - and Outlook to prepare correspondence - reports - summarizing information from files and documents - follow-up on meetings/conferences commitments; maintaining stock and purchasing office supplies; and timekeeping. (Resume(s) must clearly support the responsibilities of this position to receive credit. See announcement duties for detailed information.) OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE (TRANSCRIPT REQUIRED): Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. OR COMBINATION OF EDUCATION AND EXPERIENCE (TRANSCRIPT REQUIRED): Equivalent combinations of successfully completed post-high school education (in excess of 2 years) and experience may be used to meet total experience requirements. AND TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements - you must be able to type at least 40 words per minute. Your experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hours worked per week. A full year of work is considered to 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE - PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties will include - but may not be limited to the following: Provides administrative support in the day-to-day operations - applying a journeyman knowledge of clerical procedures - solid office skills - and utilizing automated office tools such as Microsoft MS Word - Excel - PowerPoint - Outlook to prepare correspondence - reports - follow-up on commitments made at meetings and conferences - and locating/summarizing information from files and documents
• Facilitates the performance of the Chief Chaplain's work by relaying information and requests to officials and serves as liaison between internal/external Chaplain Services and other offices
• Serves as primary timekeeper
• Processes and maintains attendance and leave records for staff
• provides assistance on pay and leave matters
• Maintains stock levels and purchasing office supplies using organizational purchase card
• Maintains the budget and Fund Control Points accounts - recording accounting data of funds and obligations - and performs reconciliation to bring accounts into balance
• Compiles and prepares budget - program - and statistical reports
• Perform other duties - as necessary
• Work Schedule: Monday-Friday - 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved