Administrative Secretary II - Navy Support

INDUS Technology, Inc.; United States; On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

401(k) plan

Employee Stock Ownership Plan (ESOP)

Job summary

INDUS Technology, Inc. seeks a Secretary II to provide administrative support to a Navy client in Keyport, WA. You will handle calendars, correspondence, reports, and records, ensuring Navy-compliant formatting and timely responses.

You will work with Microsoft Office tools to support daily operations, maintain files, and assist in meetings, dictation, and form processing. Strong communication and organizational skills are essential in a fast-paced environment.

Qualifications

• Must be able to obtain and maintain an active secret clearance.
• HS Diploma / GED required.
• At least two years of administrative/clerical support in an office environment.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing environment.
• Must be legally authorized to work in the United States without sponsorship.

Responsibilities

• Independently perform day-to-day administrative office functions.
• Respond to routine phone inquiries and direct calls/visitors to appropriate staff.
• Manage incoming and outgoing mail and ensure timely responses.
• Maintain calendars and coordinate meetings, including reserving meeting rooms.
• Review documents prepared for Government approval to ensure proper formatting and accuracy.
• Maintain recurring internal reports (time and leave, equipment inventories, correspondence logs, training records, etc.).
• Requisition office supplies, printing, maintenance, and other support services.
• Prepare and format correspondence in accordance with the Navy Correspondence Manual and local directives.
• Take and transcribe dictation as needed.
• Establish and maintain organized office files and records.
• Utilize Microsoft Office applications to support daily operations.
• Screen incoming correspondence and taskers; respond to requests regarding office procedures.
• Coordinate conferences and meetings, assembling background materials as required.
• Attend meetings when needed and record, summarize, and distribute notes or action items.
• Review outgoing correspondence for consistency and compliance; ensure required clearances are obtained.
• Collect information from files or staff to respond to routine program inquiries and recurring reports; elevate non-routine issues to the contractor lead.
• Mentor and assist junior team members on office procedures and administrative requirements.
• Coordinate personnel and administrative forms for processing and submission.
• Bid and proposal support if requested.
• Other duties as assigned.

Skills

Active clearance

MS Office proficiency

Attention to detail

Organizational skills

Verbal and written communication

Time management

Problem-solving

Fast-paced environment

US work authorization

Education

HS Diploma / GED

Job description

INDUS Technology, Inc. seeks a Secretary II to provide administrative support to a Navy client in Keyport, WA. You will handle calendars, correspondence, reports, and records, ensuring Navy-compliant formatting and timely responses.

You will work with Microsoft Office tools to support daily operations, maintain files, and assist in meetings, dictation, and form processing. Strong communication and organizational skills are essential in a fast-paced environment.