Administrative Secretary II – Columbus

Columbus City Schools - Ohio; Columbus (OH); On-site; USD 24,000 - 34,000; Full time

Job summary

Columbus City Schools in Columbus, Ohio, is seeking a SECRETARY II for a full-time, on-site role. The position involves clerical supervision, direct support to a director or principal, and handling standard office communications and tasks. Candidates will join a competitive eligibility list after passing an examination.

The role requires a high school diploma or equivalent and at least three years of typing or word processing experience; exam includes spelling, proofreading, and more. Not remote.

Qualifications

• Any combination of training and experience equivalent to completion of the twelfth school grade and three (3) years of typing and/or word processing experience.

Responsibilities

• Under direction, is responsible for (a) serving as a secretary to a director or a principal in those instances where there is no need to take or transcribe dictation; (b) supervising a small group of clerical workers; or (c) acting as a clerical subject matter specialist requiring at least one (1) year of on-the-job training; performs related duties as required.
• Operates a personal computer to obtain, process, or file data and information;
• Operates a computer desktop and computer keyboard;
• Answers all incoming calls, retrieves voicemail messages, transcribes detailed messages, covers other department phones on an as needed basis;
• Interviews office and telephone callers and endeavors to resolve minor problems and furnish requested information;
• Classifies, sorts, and files various data, records, and reports alphabetically and numerically;
• Initiates telephone calls to obtain or issue information;
• Plans and schedules own work activities to accomplish necessary objectives;
• Types letters, memoranda, records, reports and other documents from clear copy, rough draft and other sources;
• Notifies personnel of visitors or callers;
• Proofreads documents for accuracy;
• Supervises and/or coordinate activities or workers engaged in performing clerical duties;
• Issues various office correspondence and communications to appropriate personnel;
• Sorts, distributes and/or delivers mail, packages or supplies.

Skills

Typing

Word processing

Education

High school diploma or equivalent

Tools

Word

Excel

Outlook

Job description

Columbus City Schools in Columbus, Ohio, is seeking a SECRETARY II for a full-time, on-site role. The position involves clerical supervision, direct support to a director or principal, and handling standard office communications and tasks. Candidates will join a competitive eligibility list after passing an examination.

The role requires a high school diploma or equivalent and at least three years of typing or word processing experience; exam includes spelling, proofreading, and more. Not remote.