Secretary II - EXAM (SY26-27)

Columbus City Schools - Ohio; Columbus (OH); On-site; USD 24,000 - 34,000; Full time

Job summary

Columbus City Schools in Columbus, Ohio, is seeking a SECRETARY II for a full-time, on-site role. The position involves clerical supervision, direct support to a director or principal, and handling standard office communications and tasks. Candidates will join a competitive eligibility list after passing an examination.

The role requires a high school diploma or equivalent and at least three years of typing or word processing experience; exam includes spelling, proofreading, and more. Not remote.

Qualifications

• Any combination of training and experience equivalent to completion of the twelfth school grade and three (3) years of typing and/or word processing experience.

Responsibilities

• Under direction, is responsible for (a) serving as a secretary to a director or a principal in those instances where there is no need to take or transcribe dictation; (b) supervising a small group of clerical workers; or (c) acting as a clerical subject matter specialist requiring at least one (1) year of on-the-job training; performs related duties as required.
• Operates a personal computer to obtain, process, or file data and information;
• Operates a computer desktop and computer keyboard;
• Answers all incoming calls, retrieves voicemail messages, transcribes detailed messages, covers other department phones on an as needed basis;
• Interviews office and telephone callers and endeavors to resolve minor problems and furnish requested information;
• Classifies, sorts, and files various data, records, and reports alphabetically and numerically;
• Initiates telephone calls to obtain or issue information;
• Plans and schedules own work activities to accomplish necessary objectives;
• Types letters, memoranda, records, reports and other documents from clear copy, rough draft and other sources;
• Notifies personnel of visitors or callers;
• Proofreads documents for accuracy;
• Supervises and/or coordinate activities or workers engaged in performing clerical duties;
• Issues various office correspondence and communications to appropriate personnel;
• Sorts, distributes and/or delivers mail, packages or supplies.

Skills

Typing

Word processing

Education

High school diploma or equivalent

Tools

Word

Excel

Outlook

Job description

Job Title

SECRETARY II

Salary

$20.98 Hourly

Job Type

Full Time

Location

Columbus, Ohio

Department

VARIES

Job Overview

Those who pass the exam will be added to the SECRETARY II eligible list to be considered for future job openings. This is not a remote position.

Job Responsibilities

Under direction, is responsible for (a) serving as a secretary to a director or a principal in those instances where there is no need to take or transcribe dictation; (b) supervising a small group of clerical workers; or (c) acting as a clerical subject matter specialist requiring at least one (1) year of on-the-job training; performs related duties as required.

Examples of Work

• Operates a personal computer to obtain, process, or file data and information;
• Operates a computer desktop and computer keyboard;
• Answers all incoming calls, retrieves voicemail messages, transcribes detailed messages, covers other department phones on an as needed basis;
• Interviews office and telephone callers and endeavors to resolve minor problems and furnish requested information;
• Classifies, sorts, and files various data, records, and reports alphabetically and numerically;
• Initiates telephone calls to obtain or issue information;
• Plans and schedules own work activities to accomplish necessary objectives;
• Types letters, memoranda, records, reports and other documents from clear copy, rough draft and other sources;
• Notifies personnel of visitors or callers;
• Proofreads documents for accuracy;
• Supervises and/or coordinate activities or workers engaged in performing clerical duties;
• Issues various office correspondence and communications to appropriate personnel;
• Sorts, distributes and/or delivers mail, packages or supplies.

Minimum Qualifications

Any combination of training and experience equivalent to completion of the twelfth school grade and three (3) years of typing and/or word processing experience.

Exam and Testing Information

The examination process will consist of a computerized exam covering intermediate level secretarial skills including, Spelling, Name & Number Comparison, Reading Comprehension, Sentence Clarity, Proofreading, Word, Excel and Outlook. Candidates must have a valid picture ID to take the exam. All applicants must complete all phases of the testing process in order to receive a final score. The names of all candidates who pass this examination will remain on the eligible list for two years, unless the eligible list is replaced prior to or extended beyond the two years. If a candidate's name is certified and the candidate is to be considered for employment, the hiring process will include one or more interviews, a criminal background check, and may include a pre-employment drug test. The certification process will be the top 10 candidates on the eligible list, or top 25% of the list, whichever is greater, based on overall test score. Questions regarding this process can be directed to Human Resources at [e-mail].

EEO Statement

Columbus City Schools (CCS) is an equal opportunity employer and does not discriminate against individuals regardless of race, sex, sexual orientation, religion, national origin, age, gender identity or expression, ancestry, familial status, military status or disability in its educational programs, activities, and employment policies. CCS fully supports the hiring and employment of individuals with physical or mental disabilities who meet the job qualifications, so long as the individuals are able to perform the essential duties of the position with or without reasonable accommodation.