Administrative Secretary: Federal Programs & Grants

Hazelwood School District; Florissant (MO); On-site; USD 29,000 - 48,000; Full time

Job summary

The Hazelwood School District is seeking an Administrative Secretary to the Director of Federal Programs and Special Projects. This role supports documentation for ESEA grants (Title I–IV), ensuring compliance and efficient operations in federally funded programs.

The successful candidate will handle data entry, procurement, workflow coordination, and collaboration with schools using Google Workspace and district systems to support reporting and monitoring requirements.

Qualifications

• Knowledge of administrative secretarial practices and basic accounting.
• Privacy rules including FERPA and confidentiality standards.
• Ability to multi-task under strict timelines in a school district setting.

Responsibilities

• Inputs, maintains, and audits metrics for reports.
• Reconciles federal fund accounts and initiates POs and vendor payments.
• Tracks personnel allocations and professional development funded by grants.
• Creates and edits compliance templates and monitoring documents.
• Maintains files and time-and-effort logs for state/federal reviews.
• Coordinates with central office and school sites on federal forms and criteria.

Skills

Problem Solving

Mathematical Proficiency

Communication & Organization

Education

High School Diploma

Tools

Business Plus

Infinite Campus

Frontline

Google Sheets

Job description

The Hazelwood School District is seeking an Administrative Secretary to the Director of Federal Programs and Special Projects. This role supports documentation for ESEA grants (Title I–IV), ensuring compliance and efficient operations in federally funded programs.

The successful candidate will handle data entry, procurement, workflow coordination, and collaboration with schools using Google Workspace and district systems to support reporting and monitoring requirements.