School District Front Office Secretary & Registrar

Hazelwood school district; Florissant (MO); On-site; USD 23,000 - 40,000; Full time

Job summary

The Hazelwood School District is seeking a Building/Department/Grade Level Secretary/Registrar to provide front-office support, manage schedules, and handle data entry for student information systems. This district-wide role supports students, parents, staff, and administrators across multiple schools.

Responsibilities include clerical duties, inquiries handling, data management, and coordination of meetings and events. Strong organizational, math, and communication skills are essential.

Qualifications

• Requires knowledge of administrative and secretarial practices.
• Experience with accounting procedures and general office operations.
• Proficiency with office software and technology systems.

Responsibilities

• Perform major clerical duties including typing correspondence, preparing reports, screening calls, greeting visitors, and coordinating meetings.
• Respond to inquiries and provide information to students, parents, staff and the public.
• Register new students and enter data into the student information system in compliance with district/state requirements.
• Gather, track, and enter data needed to prepare and submit reports.
• Assist with budgets, payroll, billing, collections, deposits, and maintaining financial records.
• Develop and maintain schedules; coordinate logistics for meetings and events.

Skills

Organizational skills

Interpersonal communication

Mathematical skills

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office

Zoom

Adobe

Infinite Campus

Job description

The Hazelwood School District is seeking a Building/Department/Grade Level Secretary/Registrar to provide front-office support, manage schedules, and handle data entry for student information systems. This district-wide role supports students, parents, staff, and administrators across multiple schools.

Responsibilities include clerical duties, inquiries handling, data management, and coordination of meetings and events. Strong organizational, math, and communication skills are essential.