Grant-Funded Administrative Assistant, Federal Programs

District Wide; Moline Acres (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

Riverview Gardens School District seeks an Administrative Assistant for Federal Programs (Grant Funded) to support the Director of State and Federal Programs and the department staff in Moline Acres, Missouri.

This role handles Title I program coordination, budget tracking, grant documentation, data reporting and compliance with state and federal guidelines to ensure accurate records and timely submissions.

Qualifications

• Graduation from a general or technical high school plus two years of formal or four years of informal secretarial training.
• Considerable administrative/executive secretarial experience preferred within the district, or any equivalent combination of experience and training in executive-level secretarial work. Must meet district requirements for typing and computer skills.
• Proficient in Word, Excel, Powerpoint and other related software.
• Work habits necessary to the independent completion of assignments within stipulated timeline and guidelines.

Responsibilities

• Interpret State and Federal guidelines and work with school personnel to insure articulation of Title I programs.
• Assists and advises building secretaries in the implementation of Federal budgets.
• Communicates with administrators, teachers, staff, etc. in person, by telephone or letter for the purpose of providing information on a variety of activities and department functions.
• Remains current on laws and requirements regarding each program and interpret and implement regulations.
• Assist in the preparation of the Consolidated Federal Program applications, amendments and reports for submission to the State Department of Education.
• Compiles data from a variety of sources (e.g. budget reports, specialized reports, grants, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Monitors budgets for all federal, state and local grant projects for the purpose of ensuring a quality educational program for the students and staff as well as meeting the legal requirements of the grants.
• Reconciles account balances (e.g. grants, budgets, procurement card bills, salaries, etc.) for the purpose of maintaining account balances and complying with related policies, practices, and/or regulations.
• Assist in the preparation of budgets for application for Federal Programs.
• Composes documents for assigned area (e.g. project status, surveys, letters, bulletins, reports, etc.) for the purpose of documenting events, providing and/or requesting information.
• Prepares a wide variety of reports and written materials for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes a variety of grants, documents and materials for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.
• Process approved requests for materials and equipment from each Title I site.
• Conduct an annual update of Title I school inventory and maintain inventory records.
• Orders equipment, supplies and materials for the purpose of maintaining availability of required items.
• Maintains inventories of supplies and materials purchased from grant funds for the purpose of ensuring items availability and compliance with local, state and Federal guidelines.
• Monitor expenditure levels against budget levels.
• Maintain documentation, records and files as it relates to the Consolidated Federal Programs monitoring check list.
• Submits reports and forms to the Department of Elementary and Secondary Education (DESE) for the purpose of meeting State guidelines and requirements for grants.
• Maintains a variety of documents, file and records (e.g. purchase orders, invoices, grants, Title programs, etc.) for the purpose of documenting activities, providing up-to-date reference and audit trail.
• Coordinates and schedules a wide variety of programs and/or activities (e.g. proper distribution of materials to various departments, appointments, meetings, conferences, workshops, travel reservation/accommodations, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Performs other related duties as assigned.

Skills

Administrative secretarial experience

Budget tracking

Data reporting

Computer skills

Education

High school diploma or equivalent

Tools

Word

Excel

PowerPoint

Job description

Riverview Gardens School District seeks an Administrative Assistant for Federal Programs (Grant Funded) to support the Director of State and Federal Programs and the department staff in Moline Acres, Missouri.

This role handles Title I program coordination, budget tracking, grant documentation, data reporting and compliance with state and federal guidelines to ensure accurate records and timely submissions.