Administrative Scheduling Manager - Full Time

Securitas, Inc.; Bellevue (WA); On-site; USD 74,000 - 91,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life, AD&D, 1

Disability Insurance, plus 401K

10 Vacation Days Accrued

6 Sick Days

4 Floating Holidays per year

Holidays honored - New Year's Day, etc

Paid Family Leave - up to 12 weeks a

Paid Weekly (every Thursday)

Employee Assistance Program

Discounts on childcare, pet daycare, &

Job summary

Securitas, Inc. in Bellevue, WA is seeking an Administrative Scheduling Manager to optimize security officer scheduling across client sites, ensure continuous coverage, and minimize overtime.

You will coordinate daily schedules for field personnel, ensure accurate timekeeping and payroll data, and collaborate with branch management and clients to meet site requirements. This full-time role requires a college degree or 2+ years of supervision experience, strong data-entry and Excel/Smartsheet

Qualifications

• Must be at least 21 years old.
• High school diploma or GED required.
• College degree OR 2+ years of professional people management experience.
• Professional data entry or data analysis experience.
• Advanced computer skills - Excel and Smartsheet.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Maintain continuous site coverage by managing schedules and responding to absences.
• Schedule officers and supervisors at client sites while optimizing staffing levels.
• Maintain an on-call security force to cover vacancies as needed.
• Coordinate daily schedules for Field Supervisors and communicate changes.
• Ensure accurate timekeeping, payroll, and billing data.
• Interface with payroll and accounts receivable to resolve issues.
• Maintain knowledge of client contracts, posts requirements, and staffing obligations.
• Serve as a liaison between clients, branch management, supervisors, and staff.
• Assist with screening, interviewing, and onboarding Security Officer candidates.
• Maintain records of qualifications and required training.
• Recommend corrective action or removal of officers based on performance.

Skills

Scheduling

Data entry

Time management

Communication

MS Office

Smartsheet

Education

College degree

High school diploma or GED

Tools

Smartsheet

Excel

Payroll system

Job description

Administrative Scheduling Manager - Full Time

We offer a full benefits package, PTO, weekly pay, and more!

Location: Bellevue, WA

Rate: $82,555.20/Year

Candidates should be willing and able to work during days & weekends as needed

We help make your world a safer place.

As a Scheduling Manager, you will play a crucial role in managing the scheduling of Security Officers and supervisors at client sites. The primary responsibility will be to optimize the scheduling process to enhance operational results while minimizing avoidable overtime and un-billed time. You will be expected to resolve staffing issues and communicate effectively with the District Manager regarding site requirements and work priorities.

What Your Day May Look Like

• Maintain continuous site coverage by managing schedules, tracking time-off requests, and responding to call-offs, absences, and emergency situations.
• Schedule Security Officers and supervisors at client sites while optimizing staffing levels and minimizing avoidable overtime.
• Manage and maintain an adequate on-call security force to cover vacancies as needed.
• Coordinate daily schedules and assignments for Field Supervisors and communicate schedule changes as they occur.
• Ensure accurate timekeeping, payroll, and billing data within the automated resource system by verifying reports and correcting discrepancies.
• Interface with payroll and accounts receivable departments to resolve timekeeping, billing, and payroll issues.
• Maintain working knowledge of client contracts, posts requirements, and staffing obligations.
• Serve as a liaison between clients, branch management, supervisors, and staff to resolve scheduling, training, billing, or payroll concerns.
• Advise branch management and/or Human Resources of staffing needs and open positions.
• Assist with screening, interviewing, and onboarding Security Officer candidates.
• Maintain records of Security Officer qualifications, certifications, and required training.
• Recommend corrective action or removal of Security Officers from posts based on performance issues or client feedback.
• Perform additional administrative and operational duties as required to support branch operations and service delivery.

Perks & Benefits

• Medical, Dental, Vision, Life, AD&D, Disability Insurance, plus 401K options.
• 10 Vacation Days Accrued.
• 6 Sick Days.
• 4 Floating Holidays per year.
• Holidays honored - New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day.
• Paid Family Leave - up to 12 weeks a year in accordance with State Law.
• Paid Weekly (every Thursday).
• Employee Assistance Program.
• Discounts on childcare, pet daycare, vehicles, electronics, cell phone plans, travel, and more!

Position Requirements

• Must be at least 21 years of age.
• High school diploma or GED required.
• College degree OR 2+ years of professional person management experience required.
• Professional data entry or data analysis experience required.
• Advanced computer skills needed - proficiency in Microsoft Office (Excel) and data management software (Smartsheet).
• Ability to maintain professionalism in fast-paced work environments including in high pressure situations.
• Conflict resolution and de-escalation skills a plus.
• Strong time management and organizational skills required.
• Attention to detail and problem-solving skills needed.
• Ability to manage multiple tasks and deadlines.
• Must have a high level of integrity and professional discretion.
• All candidates must be willing to participate in Securitas' pre-employment screening process, including drug screen and background investigation.

We are seeking a strong leader who is calm under pressure, professional in all interactions, and committed to maintaining a secure and welcoming environment.

Join our team and help make our world a safer place.