Administrative & Scheduling Coordinator (Merch & F&B)

Valleyfair LLC; Shakopee (MN); On-site; USD 21,000 - 26,000; Full time

Job summary

Valleyfair LLC in Shakopee, Minnesota, is seeking an Administrative Support Assistant to bolster the Merchandise and Food & Beverage teams with essential clerical tasks. You will assist with staffing, scheduling, attendance tracking, break compliance, phone calls, correspondence, files, and training documentation, while keeping inventory records up to date.

This role requires a friendly, professional demeanor and the ability to work flexible hours, including weekends and holidays, in a

Qualifications

• Strong organizational and multitasking abilities.
• Proficiency with office software (e.g., Microsoft Office).
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy.
• Ability to handle confidential information discreetly.
• Friendly and professional demeanor.
• Availability to work flexible hours, including weekends and holidays.

Responsibilities

• Assist with staffing assignments, scheduling, attendance tracking, break compliance, and daily communication across Merchandise and Food & Beverage teams.
• Support administrative operations by professionally handling phone calls, correspondence, files, and departmental documentation.
• Manage inventory records and support inventory tracking for both departments.
• Order supplies and maintain accurate inventory documentation as needed.
• Organize, upload, and maintain training, certification, and compliance documents; prepare Fastlane and related reports.
• Support associate engagement and recognition efforts, including appreciation initiatives and general team support.
• Support training efforts through facilitation of divisional trainings and the assignment and implementation of e learning courses.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Discretion with confidential info

Interpersonal skills

Flexible hours (weekends/holidays)

Tools

Microsoft Office

Job description

Valleyfair LLC in Shakopee, Minnesota, is seeking an Administrative Support Assistant to bolster the Merchandise and Food & Beverage teams with essential clerical tasks. You will assist with staffing, scheduling, attendance tracking, break compliance, phone calls, correspondence, files, and training documentation, while keeping inventory records up to date.

This role requires a friendly, professional demeanor and the ability to work flexible hours, including weekends and holidays, in a