In-Office Administrative Assistant & Scheduler | Weekly Pay

Heads Up Outdoor Services; Shakopee, Northern (MN, KY); Hybrid; USD 25,000 - 33,000; Full time

Job summary

Heads Up Outdoor Services in Shakopee, MN is seeking an organized office administrator to act as the voice of the company. You'll handle calls, emails, scheduling, and basic customer inquiries, ensuring the crews are booked at the right addresses and the calendar stays accurate.

Ideal candidates are friendly on the phone, meticulous with details, and comfortable with email, calendars, and simple spreadsheets.

Qualifications

• Experience in customer service or office settings is helpful.
• Able to manage multiple tasks with attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Answer calls and emails, and return missed messages promptly.
• Schedule jobs and appointments, keeping the calendar accurate as plans change.
• Assist with invoicing: send, follow up, and track past due items.
• Keep the CRM tidy: enter new customers and maintain notes and duplicates.
• Handle everyday office tasks to keep the front of the business running.

Skills

Customer service

Scheduling

Phone communication

Organization

Tools

CRM software

Job description

Heads Up Outdoor Services in Shakopee, MN is seeking an organized office administrator to act as the voice of the company. You'll handle calls, emails, scheduling, and basic customer inquiries, ensuring the crews are booked at the right addresses and the calendar stays accurate.

Ideal candidates are friendly on the phone, meticulous with details, and comfortable with email, calendars, and simple spreadsheets.