Administrative & Scheduling Coordinator

Advocate Health Care; Oak Brook (IL); On-site; USD 22,000 - 30,000; Full time

Job summary

Advocate Health Care is seeking an experienced Administrative Assistant in Oak Brook, IL. The role focuses on calendar management for appointments, meetings, and travel, plus handling travel arrangements, expense reporting, and meeting logistics.

You will also answer calls, greet visitors, and support operational inquiries with discretion and professionalism. The position requires strong Microsoft Office skills, confidentiality, and the ability to create concise reports and presentations.

Qualifications

• Typically requires 1 year of administrative support experience.
• Proficiency in calendar management and travel coordination.
• Ability to handle confidential information with discretion.

Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
• Performs routine to moderately complex word processing and document creation. Make decisions on formatting and layout, editing for accuracy and consistency.
• Compiles reports, graphics, and statistical data. Creates reports under general instruction and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
• Conducts basic research and analysis to support administrative needs.
• Operates and maintains office equipment; may order supplies as needed.

Skills

Time management

Discretion

Problem solving

Written and verbal communication

Customer service

Organization

Multitasking

Attention to detail

Document creation

Education

High School Graduate

Tools

Microsoft Office

Job description

Advocate Health Care is seeking an experienced Administrative Assistant in Oak Brook, IL. The role focuses on calendar management for appointments, meetings, and travel, plus handling travel arrangements, expense reporting, and meeting logistics.

You will also answer calls, greet visitors, and support operational inquiries with discretion and professionalism. The position requires strong Microsoft Office skills, confidentiality, and the ability to create concise reports and presentations.