Travel-Ready Administrative Assistant – Health Programs

Carolinas Medical Center; Oak Brook (IL); Sur place; USD 33 000 - 50 000; Plein temps

Résumé du poste

Advocate Health is seeking an Administrative Support Associate for the Young Hearts for Life (YH4L) program in Oak Brook, IL. This full-time role supports scheduling, travel arrangements, and daily office operations within a hospital-affiliated program.

The position requires reliable transportation for travel to schools in suburban Chicago, with mileage reimbursements. It involves coordinating meetings, handling calls, document creation, and data reporting while upholding confidentiality and

Qualifications

• Education: High School Graduate/Equivalent.
• Experience: Typically 1 year of administrative support.
• Proficient with MS Office and clerical tasks.
• Ability to manage time, confidentiality, and customer service.

Responsabilités

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
• Performs routine to moderately complex word processing and document creation; edit for formatting and accuracy.
• Compiles reports, graphics, and data; generates reports as needed.
• Maintains filing systems and confidential records.
• Opens, reads, prioritizes mail, and initiates correspondence.
• Conducts basic research and analysis to support administrative needs.
• Operates and maintains office equipment; may order supplies.

Connaissances

Time management and prioritization

Confidentiality and discretion

Initiative and independent problem‑sol

Written and verbal communication

Professional demeanor and customer‑or‑

Organizational and multitasking

Diligence and attention to detail

Document creation and formatting

Formation

High School Diploma or equivalent

Outils

Microsoft Office

Description du poste

Advocate Health is seeking an Administrative Support Associate for the Young Hearts for Life (YH4L) program in Oak Brook, IL. This full-time role supports scheduling, travel arrangements, and daily office operations within a hospital-affiliated program.

The position requires reliable transportation for travel to schools in suburban Chicago, with mileage reimbursements. It involves coordinating meetings, handling calls, document creation, and data reporting while upholding confidentiality and