Administrative Receptionist - Bradenton, FL

Mauldin & Jenkins; Bradenton (FL); On-site; USD 30,000 - 38,000; Full time

Job summary

Mauldin & Jenkins in Bradenton is seeking a courteous Receptionist to support our Administrative Team and daily office operations. You will multitask in a deadline-driven environment, greet clients, answer calls, and keep front desk organized.

Ideal candidates are self-starters with strong work ethic, excellent communication, and discretion handling confidential matters. This role requires teamwork, attention to detail, and flexibility, with overtime during busy seasons.

Qualifications

• Strong organizational, time management, and communication skills are a necessity, with sensitivity to confidential matters.
• Self-starter with a strong work ethic and positive, can-do attitude.

Responsibilities

• Operate the front desk.
• Greet clients.
• Answer and forward phone calls.
• Process, sort, and distribute mail.
• Manage meeting room availability.
• Maintain conference rooms and reception area.
• Run daily errands to post office, FedEx, or bank.
• Process and mail/email invoices to clients.
• Additional tasks as needed.

Skills

Team player

Multitasking

Strong work ethic

Attention to detail

Interpersonal skills

Confidentiality

Communication

Tools

Microsoft Office

Google Workspace

Microsoft Outlook

Job description

Mauldin & Jenkins is seeking a Receptionist to help support our Bradenton office. We are looking for a team player who is committed to producing outstanding work that results in success for our Administrative Team and our Firm. The successful candidate will be able to multitask in a deadline-driven environment while providing customer service and supporting daily office operations. Strong organizational, time management, and communication skills are a necessity – along with sensitivity to confidential matters. The ideal candidate will be a self-starter with a strong work ethic and positive, can-do attitude.

• The primary responsibilities include but are not limited to:
• Operating the front desk;
• Greeting clients;
• Answering and forwarding phone calls;
• Processing, sorting, and distributing mail;
• Managing meeting room availability;
• Maintaining conference rooms and reception area;
• Daily errands to the post office, FedEx, or bank;
• Process and mail/email invoices directly to clients;
• Additional tasks as needed.

The Following Skills Are Needed For This Role

• Proficiency with Microsoft Office (Word, Excel);
• Proficiency with Google (Gmail, Docs, Sheets, Calendar);
• Proficiency with Microsoft Outlook;
• Proficiency in English language usage, spelling, and grammar for proofreading;
• Willingness and ability to learn other proprietary software;
• Flexibility and ability to adapt to changes in demands, expectations and/or deadlines, work well in a team environment;
• Attention to detail and accuracy;
• Ability to maintain confidentiality and discretion.
• This position requires excellent interpersonal skills and the ability to adjust and work with all levels of personnel.

The Bradenton office hours are 8:00am - 5:00pm, Monday through Friday. Additional hours will be required during busy seasons (overtime eligible).