Early Learning System Initiative Program Coordinator

OSU Rec Sports - Sport. Leadership. Wellness.; Corvallis (OR); Hybrid; USD 66,000 - 70,000; Full time

Job summary

The Hallie E. Ford Center for Healthy Children and Families at Oregon State University seeks two Program Coordinators for the Early Learning System Initiative (ELSI).

These full-time, 12-month roles support operations, professional learning resources, evaluation, and reporting while liaising with statewide partners. Ideal candidates have a public health/education background, strong project management skills, and a commitment to equity.

Qualifications

• Bachelor degree in Public Health, Human Development, Education or related field.
• 3 years of administrative support experience for a program or office.
• Experience in early care and education settings.
• Ability to manage projects and workflows to improve efficiency and cross-functional coordination.
• Experience with implementing and aligning processes across multiple teams or organizations with inclusivity.

Responsibilities

• Manage core activities, schedules, deliverables and priorities with statewide partners.
• Serve as central coordination point for team members, leadership and external partners.
• Prepare reports, surveys and documentation; analyze evaluation data for improvement.
• Provide administrative support for staff and student employees; maintain workflows.
• Schedule meetings, manage calendars, develop agendas and track action items.
• Organize in-person, virtual and hybrid events; handle logistics and communications.
• Maintain shared resources and edit program materials for accuracy and accessibility.

Skills

Project coordination

Communication

Documentation

Event planning

MS Word

Excel

Adobe

Team collaboration

Education

Bachelor degree in Public Health, Human Development, Education or related field

Tools

MS Word

Excel

Adobe

Project management tools

Job description

Department:

Hallie E. Ford Center for Healthy Children and Families

Job Summary:

The Hallie E. Ford Center for Healthy Children and Families in the College of Health is seeking two (2) Program Coordinators for their Early Learning System Initiative (ELSI). These are full-time (1.00 FTE), 12-month, professional faculty positions.

The Hallie E. Ford Center for Healthy Children and Families promotes the development and well-being of children, youth and families by generating, translating and sharing research-based knowledge. The center advocates a holistic, interdisciplinary approach to research, training and outreach that has far-reaching consequences for Oregon and beyond. Points of pride include the NIH-funded children's environmental health center (ASP3IRE), the Early Learning System Initiative (ELSI), the Oregon Parenting Education Collaborative (OPEC), the Family Policy Group, the BE Physically Active 2Day (BEPA 2.0), the Engaging the Next Latinx Youth for Change and Equity project, and projects focusing on children's school success.

The ELSI Program Coordinator supports the Early Learning System Initiative (ELSI) in advancing Oregon's early childhood workforce through equity-driven professional development. This role manages day-to-day operations of an individual core, including scheduling, communication, and documentation, while serving as a key liaison between internal teams and statewide partners. The coordinator contributes to the design and delivery of professional learning resources and trainings, supports evaluation and reporting processes, and ensures program activities align with strategic priorities. Success in this position requires strong organizational skills, independent decision-making, and a commitment to collaboration and equity.

Key Responsibilities :

• Manage Core activities, schedules, deliverables, and priorities while supporting implementation of initiatives with statewide partners.
• Serve as a central point of coordination for team members, leadership, and external partners, responding to inquiries and supporting collaborative efforts.
• Prepare reports, surveys, and documentation; collect, analyze, and communicate evaluation data to support continuous improvement and accountability.
• Provide administrative and operational support for staff and student employees, maintaining efficient workflows and organizational systems.
• Schedule and facilitate meetings, manage team calendars, develop agendas, document decisions, and track action items through completion.
• Organize and support in-person, virtual, and hybrid events, including logistics, registration, materials, vendor coordination, participant communications, and on-site troubleshooting.
• Maintain shared resources and documentation, and edit, format, and finalize program materials to ensure accuracy, consistency, accessibility, and timely delivery.

Qualifications:

REQUIRED QUALIFICATIONS:

• Bachelor degree in Public Health, Human Development, Education, or a related field.
• 3 years of experience providing administrative support to a program or office.
• Experience in early care and education settings.
• Demonstrated ability to manage projects and workflows that improve efficiency and support cross-functional coordination.
• Experience with implementation and aligning processes across multiple teams or organizations in a respectful and inclusive manner.
• Ability to interact and communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience in a professional manner.
• Demonstrated ability to work productively and cooperatively in teams, and to contribute to an inclusive team culture where all individuals feel valued and respected.
• Proficiency in MS Word, Excel, and Adobe.
• Experience using project management tools or platforms to support team coordination.
• Demonstrated experience working in or with initiatives that support or engage communities of color and people that hold identities that have been historically underrepresented and underserved.
• Ability to promote cultural competence across all constituencies.
• Strong oral and written English communication skills.

PREFERRED QUALIFICATIONS:

• Knowledge of adult learning principles and experience designing or facilitating professional development for adult learners.
• Knowledge of NAEYC standards and Competencies.
• Knowledge of the Oregon Coaching Competencies.
• Proficiency in Spanish (written and verbal).
• Experience with statewide early learning systems or multi-agency collaboration.
• Knowledge of equity-focused practices and culturally responsive professional development.
• Understanding of Oregon's early learning policies and quality improvement frameworks.

Working Conditions/Schedule:

This position works standard university business hours, Monday through Friday, in a typical office environment, with in-office, remote, and hybrid work as needed to support team and partner coordination. Occasional evening or weekend work is required to support trainings and multi-day events. In-state travel is required to attend and facilitate professional learning sessions and partner meetings across Oregon, including occasional overnight travel. The role involves regular use of standard office and virtual meeting technology.

Salary Range:

$66,000-$70,000

Anticipated Start Date:

2026-12-01

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [e-mail].