Administrative & Projects Coordinator — Events & Programs

BBSI; Englewood (CO); On-site; USD 40,000 - 60,000; Full time

Job summary

American Sheep Industry Association in Englewood, CO is seeking an Administrative Assistant to provide essential administrative, project management, and coordination support across teams and stakeholders. This on-site role requires a proactive, detail-oriented professional who can juggle multiple priorities and work independently with minimal supervision.

Responsibilities include supporting senior leadership, coordinating meetings and travel, managing calendars, handling documentation, and

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, Office Administration, or related field preferred; or equivalent professional experience.
• Three or more years of administrative, project coordination, or office management experience.
• Advanced proficiency with Microsoft Office Suite, particularly Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and time-management abilities with exceptional attention to detail.
• Ability to prioritize competing deadlines and manage multiple projects simultaneously.

Responsibilities

• Provide administrative support to association senior leadership.
• Coordinate and schedule meetings, notify participants, prepare agendas, minutes, reports, presentations, and documents.
• Manage calendars, meeting schedules, and organizational correspondence.
• Coordinate travel arrangements, itineraries, expense reports, and reimbursements.
• Maintain electronic and physical documentation with accessibility, accuracy, and confidentiality.
• Coordinate office operations and assist with day-to-day administrative functions.
• Provide administrative support for domestic and international program activities with consultants and partners.
• Coordinate multiple projects, track deadlines, deliverables, and milestones.
• Develop project timelines and monitor progress for successful completion.
• Prepare project updates and communications; assist with proposals and presentations.
• Follow up with staff, committees, vendors, and partners to maintain momentum.
• Assist in implementing strategic initiatives and grant-supported programs.
• Assist with logistics for conferences, annual meetings, education programs, and industry events.
• Support registrations, attendee communications, venue coordination, catering, and travel for events.
• Maintain member communications and provide exceptional customer service.

Skills

Microsoft Office Suite

Administrative experience

Project coordination

Office management

Communication skills

Education

Bachelor's degree or equivalent in Business Administration / Office Administration

Job description

American Sheep Industry Association in Englewood, CO is seeking an Administrative Assistant to provide essential administrative, project management, and coordination support across teams and stakeholders. This on-site role requires a proactive, detail-oriented professional who can juggle multiple priorities and work independently with minimal supervision.

Responsibilities include supporting senior leadership, coordinating meetings and travel, managing calendars, handling documentation, and