Administrative & Projects Coordinator – Economic Growth

IdahoPTV; Boise (ID); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

PERSI retirement

Supplemental retirement plans

Medical/vision/dental insurance

Paid holidays

Paid sick leave

Paid parental leave

Life insurance

Employee discounts

PSLF eligibility

Employee Assistance Program

Job summary

The Idaho Department of Commerce has an opening for an Administrative Assistant to join our downtown Boise team. This full-time role supports multiple departments including Business Development, Community Development, and Marketing, handling meetings, logistics, grant reporting, and communications.

The position involves coordinating meetings, event logistics, data gathering for marketing efforts, and assisting with domestic and international projects.

Qualifications

• Interpreting and applying regulations or policies and procedures.
• Planning, organizing, implementing, and evaluating special projects.
• Independently researching, compiling, developing, and summarizing material for reports on a frequent or recurring basis.
• Analyzing information, identifying problems, defining alternatives, and developing recommendations for management/administrators.
• Minimum two years’ experience working with executives, elected officials, media, and the general public
• Experience and proficiency with Microsoft Office Products (Word, Excel etc.)
• Flexible team player, willing to adapt to changes and accept challenges
• Strong time-management and organization skills
• Excellent teamworking skills
• Outstanding oral communication skills
• Superior written skills
• Some knowledge of contracts, grants, and federal reporting systems.
• Knowledge of Customer Relationship Management (CRM) programs.

Responsibilities

• Plan, arrange and prepare for meetings, conferences, trade shows, trade missions, and events, including scheduling, document, and audio/visual preparation etc.
• Handle meeting and event logistics including organizing location, travel, transport, catering, etc.
• Assist with grant reporting and administrative duties including reporting, documentation, company outreach, reconciliations, etc.
• Coordinate and support Idaho’s International Trade Offices, Rural Economic Development Professionals, and other internal/external stakeholders including invoicing and payments, quarterly reporting, visit logistics etc.
• Assist the Public Information Officer with presentations, newsletters, promotions, economic statistics, website updates, social media and more.
• Assist the Public Information Officer with compiling data and information for various marketing efforts.
• Assist with domestic and international projects including GMP, Certificate of Free Sale requests, diplomatic relation, and foreign direct investment assistance and coordination.
• Assist Administrators & Managers with human resources and operational related duties including onboarding, policy reviews and documentation, IT requests, inventory, facilities coordination, etc.
• Maintain confidential information and comprehensive, accurate records.
• Perform accounting tasks related to invoices and travel expense.
• Draft, review, and send communications on behalf of Director/Administrators.
• Answer and respond to general phone calls, communicate messages and information; backup for front desk when necessary.
• Other duties supporting departments including Business Development, Business Attraction, Community Development, Office of Broadband, Fiscal and Grants, and Marketing.

Skills

Regulations interpretation

Project planning

Report preparation

Analytical thinking

Team player

Time management

Oral communication

Written communication

CRM knowledge

Tools

Microsoft Office

Job description

The Idaho Department of Commerce has an opening for an Administrative Assistant to join our downtown Boise team. This full-time role supports multiple departments including Business Development, Community Development, and Marketing, handling meetings, logistics, grant reporting, and communications.

The position involves coordinating meetings, event logistics, data gathering for marketing efforts, and assisting with domestic and international projects.