Administrative & Project Support Specialist

The Prolift Rigging Company; Odessa (TX); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Competitive pay

Bonus program

401(k)

Medical, Dental, and Vision coverage

Vacation and Holiday Pay

Disability Insurance

Life Insurance

Other benefits available

Job summary

ProLift Rigging, a private industrial construction company based in Odessa, Texas, is seeking an Administrative Assistant to oversee the day-to-day processing of tickets, invoices, and employee timesheets, ensuring accuracy, timeliness, and efficiency. The role requires strong leadership, excellent written and verbal communication, meticulous planning, and the ability to organize and multi-task.

You will support project teams, coordinate with Human Resources, prepare reports, and manage

Qualifications

• Experience with Microsoft Office.
• Excellent written and oral communication skills.
• Self-motivated and thorough.
• Ability to plan, organize and execute daily requirements.
• Organized, able to multi-task and team-oriented.
• Must possess a valid driver’s license.
• Must pass a drug test and background check.

Responsibilities

• Answer phones and greet customers.
• Complete A/R and A/P functions.
• Organize files.
• Create correspondence.
• Prepare reports.
• Sort mail and prepare invoices.
• Process new hires with Human Resources.
• Assist with project management: reviewing timesheets, invoicing, contacting vendors, obtaining permits, arranging travel.
• Complete required training via internal LMS and third-party/customer training for on-site access.
• Other duties as assigned/requested.

Skills

Communication

Multitasking

Team player

Attention to detail

Self-motivated

Organization

Driver's license

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

ProLift Rigging, a private industrial construction company based in Odessa, Texas, is seeking an Administrative Assistant to oversee the day-to-day processing of tickets, invoices, and employee timesheets, ensuring accuracy, timeliness, and efficiency. The role requires strong leadership, excellent written and verbal communication, meticulous planning, and the ability to organize and multi-task.

You will support project teams, coordinate with Human Resources, prepare reports, and manage