Administrative Assistant

The Prolift Rigging Company; Odessa (TX); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Competitive pay

Bonus program

401(k)

Medical, Dental, and Vision coverage

Vacation and Holiday Pay

Disability Insurance

Life Insurance

Other benefits available

Job summary

ProLift Rigging, a private industrial construction company based in Odessa, Texas, is seeking an Administrative Assistant to oversee the day-to-day processing of tickets, invoices, and employee timesheets, ensuring accuracy, timeliness, and efficiency. The role requires strong leadership, excellent written and verbal communication, meticulous planning, and the ability to organize and multi-task.

You will support project teams, coordinate with Human Resources, prepare reports, and manage

Qualifications

• Experience with Microsoft Office.
• Excellent written and oral communication skills.
• Self-motivated and thorough.
• Ability to plan, organize and execute daily requirements.
• Organized, able to multi-task and team-oriented.
• Must possess a valid driver’s license.
• Must pass a drug test and background check.

Responsibilities

• Answer phones and greet customers.
• Complete A/R and A/P functions.
• Organize files.
• Create correspondence.
• Prepare reports.
• Sort mail and prepare invoices.
• Process new hires with Human Resources.
• Assist with project management: reviewing timesheets, invoicing, contacting vendors, obtaining permits, arranging travel.
• Complete required training via internal LMS and third-party/customer training for on-site access.
• Other duties as assigned/requested.

Skills

Communication

Multitasking

Team player

Attention to detail

Self-motivated

Organization

Driver's license

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

ProLift Rigging is a privately owned, purpose-driven industrial construction company that has a unique, opportunistic, and growth-oriented culture.

OUR PURPOSE

To acknowledge and glorify God by living in submission to Him as we steward His resources, giving Him thanks through the meaningful work we do, and directing the profits of our business to the redemptive work He is doing on the earth.

OUR MISSION

To be the best full-service lifting, rigging, and relocation solutions company, enabling total project success for teams that construct, move, or maintain mission-critical plant, machines, and equipment.

BEST IS:

• Loyal and growing customers that consider us the best
• Aligned, engaged, value-driven, and effective team members doing whatever it takes to achieve our mission
• Esteemed by the participants in our industry
• High return on capital

OUR CORE VALUES

• Safety - Evaluate risk, plan to mitigate it to protect customers, our team, the public, and property.
• Focus - Focus on the potential of our customers and fellow teammates, working for their success as if our success is on the line.
• Ingenuity - Think about, discuss, and implement ideas that make us better.
• Superintend - take seriously the opportunity to wisely invest time, talent, and capital for the benefit of others.
• Respect - Soberly respect others and the work we do, both matter.
• Diligence - Remember that any meaningful goal is achieved through dogged persistence and staying engaged.
• Teamwork - We are a team that needs each member’s contribution to achieve our mission.

JOB SUMMARY

The Administrative Assistant is responsible for overseeing the day-to-day processing of tickets, invoices, and employee timesheets to ensure they are completed in an effective, up to date, and accurate manner. The position requires strong leadership skills as well as attention to detail and a high degree of prioritizing efficiency.

RESPONSIBILITIES:

• Answer phones and greet customers
• Complete A/R and A/P functions
• Organize files
• Create correspondence
• Prepare reports
• Sort mail and prepare invoices
• Process new hires by working with the Human Resources department
• Assist with project management: reviewing timesheets, invoicing, contacting vendors, obtaining permits, arranging travel, etc.
• Individuals will be expected to complete ProLift Specific, Regulatory and Identified Equipment training through our internal LMS system.
• Individuals may be asked/required to complete 3rd party and customer required training to gain on-site access.
• Other duties as assigned/requested.

REQUIRED EXPERIENCE

• Experience with Microsoft Office
• Must possess excellent written and oral communication skills
• Must be self-motivated, attentive and thorough (meticulous/conscientious)
• Must be able to plan, organize and execute daily requirements
• Must be organized, able to multi-task and team-oriented
• Must possess a valid driver’s license
• Must pass a drug test and background check

Education:

HS diploma or equivalent

PROLIFT RIGGING OFFERS:

• Competitive salary
• Bonus program that pays for performance
• 401(k)
• Medical, Dental, and Vision coverage
• Vacation and Holiday Pay
• Disability Insurance
• Life Insurance
• Other additional personal and professional benefits are available.

EOE/AA Minority/Female/Disability/Veteran