Administrative Project Coordinator

Lamwork; United States; On-site; USD 60,000 - 75,000; Full time

Job summary

Lamwork is seeking an Administrative Project Coordinator to support project documentation, budget tracking, and stakeholder coordination, acting as the key operational link between senior leadership and project teams.

The role involves coordinating schedules and meetings, maintaining accurate project documentation, and ensuring compliance with regulatory standards. Ideal candidates will have relevant project management experience and a strong command of budget tracking practices.

Qualifications

• Strong proficiency in project scheduling software required.
• Experience in budget tracking and compliance documentation is essential.
• Excellent organizational and multitasking skills are necessary.

Responsibilities

• Coordinate project schedules and stakeholder meetings.
• Analyze budget data and prepare variance forecasts.
• Draft reports and project documentation for executive review.
• Manage purchase order processing with accounting.
• Ensure compliance documentation is accurate and audit-ready.

Skills

Project Scheduling Software (MS Project, Primavera P6)

Microsoft Office Suite

Budget Tracking and Expenditure Reporting

Contract and Compliance Documentation Management

SharePoint or Similar Document Management Platforms

Organizational Skills

Attention to Detail

Multitasking Ability

Communication

Problem Solving

Education

Certified Administrative Professional (CAP)

Project Management Professional (PMP)

Lean Six Sigma Green Belt

Project Management Ready (PMR)

Job description

Administrative Project Coordinator Career Guide

Administrative Project Coordinator is a role that spans project documentation, budget tracking, and stakeholder coordination. The position serves as the operational backbone between senior leadership and project teams, ensuring that documentation, timelines, and budgets stay accurate and audit‑ready as projects move forward.

Day‑to‑day duties include maintaining project plans and budget trackers, preparing meeting materials, drafting and formatting project documents, processing purchase orders, and routing approvals across departments and vendors.

Key Responsibilities

• Coordinate project schedules, milestones, and stakeholder meetings to keep cross‑functional deliverables on track and on time.
• Analyze budget data and prepare expenditure forecasts, flagging variances and risks to project managers before they affect contractual commitments.
• Draft project correspondence, reports, contract packages, and presentation materials formatted for executive or client review.
• Manage purchase order processing, vendor quote reviews, and invoice reconciliation in coordination with accounting and procurement partners.
• Oversee compliance documentation, records management, and onboarding support to ensure project files remain accurate and audit‑ready at all times.

Required Skills

• Hard Skills: Project Scheduling Software (MS Project, Primavera P6), Microsoft Office Suite, Budget Tracking and Expenditure Reporting, Contract and Compliance Documentation Management, SharePoint or Similar Document Management Platforms.
• Soft Skills: Organizational Skills, Attention to Detail, Multitasking Ability, Communication, Problem Solving.

Career Progression

• Project Administrative Assistant
• Project Operations Manager
• Senior Administrative Project Coordinator

Certifications

• Project Management Professional (PMP)
• Project Management Ready (PMR)
• Certified Administrative Professional (CAP)
• Lean Six Sigma Green Belt

Salary

The average Administrative Project Coordinator salary in the United States is $68,312 per year.

Pay varies with years of experience, project complexity, and industry sector. Coordinators supporting engineering, legal, or healthcare operations typically earn more than those in general administrative settings.