Project Coordinator

Jobtailor; Portland (OR); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in Portland, OR is seeking an organized Administrative Coordinator to support project teams in a construction environment. You will help prepare deliverables, coordinate meetings, and maintain clear client and internal communications.

The role emphasizes accuracy, multitasking, and reliability. You will assist senior coordinators, review documents for quality, and ensure deadlines are met using MS Office and database tools.

Qualifications

• Bachelor’s degree in Business Administration or equivalent experience.
• Experience in an administrative role ideally with an engineering firm or other subcontractor.
• Team player with reliability and flexibility.
• Strong written, verbal, interpersonal communication, and organizational skills.
• Ability to multitask and switch between tasks.
• Power user of Microsoft Office Suite; Experience with Database Programs.

Responsibilities

• Develop relationships with project teams for effective communication.
• Prepare project deliverables with attention to detail.
• Develop foundational knowledge of the construction industry, including terminology, roles, and core processes.
• Develop skills in quality control by assisting with the review of project documents, including formatting, proofreading, and ensuring compliance with PAE’s graphical standards.
• Develop ability to facilitate construction administration activities such as distributing and tracking RFIs and submittals.
• Track deadlines and action items.
• Assist with project documentation, meeting setup and deliverables.
• Utilize tools within the project quality management plan (QMP).
• Provide support to Senior Project Coordinators as assigned.
• Perform other duties as assigned.

Skills

Written communication

Verbal communication

Interpersonal skills

Organizational skills

Multi-tasking

MS Office

Database programs

Education

Bachelor’s degree in Business Administration or equivalent experience

Job description

Responsibilities

• Develop relationships with project teams for effective communication
• Prepare project deliverables with attention to detail
• Develop foundational knowledge of the construction industry, including terminology, roles, and core processes
• Develop skills in quality control by assisting with the review of project documents, including formatting, proofreading, and ensuring compliance with PAE’s graphical standards
• Develop ability to facilitate construction administration activities such as distributing and tracking RFIs and submittals
• Track deadlines and action items
• Assist with project documentation, meeting setup and deliverables
• Utilize tools within the project quality management plan (QMP)
• Provide support to Senior Project Coordinators as assigned
• Perform other duties as assigned

Requirements

• Bachelor’s degree in Business Administration or equivalent experience
• Experience in an administrative role ideally with an engineering firm or other subcontractor preferred
• Team player
• Reliable and flexible in style of work and able to maintain a positive attitude
• Strong written, verbal, interpersonal communication, and organizational skills
• Ability to multitask and switch between tasks
• Power user of Microsoft Office SuiteExperience with Database Programs