Administrative & Programs Coordinator — Nonprofit

EHTPAL; Egg Harbor Township (NJ); On-site; USD 35,000 - 52,000; Full time

Job summary

PAL (Police Activities League of Egg Harbor Township and Atlantic County) seeks an Administrative Assistant to support daily operations, programs, events, and donor activities in a fast-paced nonprofit setting.

This role works closely with the Executive Director and staff to manage schedules, communications, and donor relations, while enabling successful community programs and events throughout South Jersey.

Qualifications

• Strong organizational and administrative abilities.
• Ability to manage multiple tasks and priorities simultaneously.
• Excellent written and verbal communication skills.
• Detail-oriented, dependable, and proactive.
• Ability to meet deadlines and see projects through to completion.
• Comfortable working with community partners and program participants.
• Ability to create and implement organizational procedures.
• Creative confidence in preparing communications materials and social media content.
• Collaborative in a small-team nonprofit environment.

Responsibilities

• Maintain internal calendars and track programs, meetings, events, and deadlines.
• Prepare communications materials and program documentation.
• Facilitate program registration, reporting, and record maintenance.
• Answer phones and provide excellent customer service.
• Coordinate purchasing and general office needs.
• Maintain and update policy and procedure manuals.
• Create job postings and assist in the hiring process.
• Onboarding of summer camp employees.
• Scheduling of employee background checks, CPR and professional development.
• Maintain facility inspections and licensing requirements.
• Prepare and send donor acknowledgment letters and donation receipts.
• Assist with donor mailings and campaign materials.
• Maintain donor and contact records within the organization’s database.
• Ensure accurate tracking of donor and customer records.
• Assist in all program aspects for workshops, clubs and teams including advertising, registration, schedules, and outreach.
• Maintain program calendars and participant information.
• Assist with basic financial reporting for programs.
• Assist with planning and logistics for events and community programs.
• Provide on-site support at community events (typically 6-7 events per year).
• Assist with circulation of event information and communications.
• Assist in creation and posting of social media content.
• Help prepare communications materials for events or programs.
• Use email and digital tools to effectively distribute important communications.

Skills

Strong organizational skills

Multi-tasking

Written and verbal communication

Detail-oriented

Deadline management

Partner/community collaboration

Policy & procedure development

Content creation for communications

Small-team nonprofit collaboration

Tools

Google Workspace

Microsoft Excel

Microsoft Word

Canva

CampSite / EZ Facility (db)

Job description

PAL (Police Activities League of Egg Harbor Township and Atlantic County) seeks an Administrative Assistant to support daily operations, programs, events, and donor activities in a fast-paced nonprofit setting.

This role works closely with the Executive Director and staff to manage schedules, communications, and donor relations, while enabling successful community programs and events throughout South Jersey.