Administrative Program Specialist — TSA Office & Scheduling

Travel Security Careers; Villas (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, in Villas, NJ, is seeking a Program Assistant to support offices and airport field operations by coordinating administrative tasks, data tracking, and scheduling. The role emphasizes accurate record-keeping, correspondence, and payroll support within a fulltime appointment.

Responsibilities include managing calendars, preparing reports, and assisting in various program areas while ensuring compliance with established procedures.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability tracking deadlines and performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines
• Assist with finance, human resources, scheduling, payroll, or other program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration, in Villas, NJ, is seeking a Program Assistant to support offices and airport field operations by coordinating administrative tasks, data tracking, and scheduling. The role emphasizes accurate record-keeping, correspondence, and payroll support within a fulltime appointment.

Responsibilities include managing calendars, preparing reports, and assisting in various program areas while ensuring compliance with established procedures.