ADMINISTRATIVE PROGRAM SPECIALIST-A

DOTD-Engineering & Operations; Baton Rouge (LA); On-site; USD 36,000 - 40,000; Full time

Job summary

The Louisiana Department of Transportation and Development (DOTD) – Engineering & Operations in Baton Rouge seeks an Administrative Program Specialist A to lead a range of duties including traffic operations warehouse, procurement, accounts payable, payroll, and travel support. This position reports to the Administrative Program Manager 3.

The ideal candidate holds a bachelor’s degree or 3+ years in admin services (or 6+ years in any field).

Qualifications

• Three years of experience in administrative services; OR six years of full-time work experience in any field; OR a bachelor's degree.
• EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

• Managed fiscal operations for Section 45 Central Warehouse; processed and audited 1,000+ vendor invoices monthly.
• Oversaw procurement activities through SRM/eProcurement; handled purchase orders, requisitions, confirming POs, change orders, vendor coordination, and compliance with DOTD policies.
• Monitored budgets and expenditures by reconciling vendor/contract statements, tracking expiration dates, encumbering funds, and advising project managers on budget adjustments.
• Maintained financial and property records by managing vendor files, project records, inventories, and file-retention requirements.
• Served as liaison and backup resource for vendors, Financial Services, Procurement, payroll, travel, and other DOTD offices.

Skills

Accepting Direction

Following Policies & Procedures

Managing Resources

Education

Bachelor's degree

Job description

Section 55 - Asst Sec Operation

55/50667299/APS/08.25.26-AA

At DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About This Position:

The incumbent of this position will serve as lead worker and perform functions as an Administrative Program Specialist A with a broad range of duties to include Traffic Operations Warehouse, Plant 276T Requisitioner, Contracts, Purchase Orders, Accounts Payable, Lacarte Travel and Purchase Cards, Section 45 Payroll. This position is located in the Engineering & Operations Business Office of the Department of Transportation and Development, and reports directly to the Administrative Program Manager 3.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: Being open and willing to follow guidance or instructions.
• Following Policies and Procedures: Following, reinforcing, adapting, or developing policies and procedures to ensure compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: Managing financial, physical, and contractual resources to ensure compliance and maximize business value.

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Duties:

• Managed fiscal operations for Section 45 Central Warehouse, processing and auditing 1,000+ vendor invoices monthly, ensuring accurate coding, contract compliance, budget availability, and timely payment processing.
• Oversaw procurement activities through SRM/eProcurement, including purchase orders, requisitions, confirming POs, change orders, vendor coordination, and compliance with DOTD procurement policies and procedures.
• Monitored budgets and expenditures by reconciling vendor/contract statements, tracking contract and invoice expiration dates, encumbering funds, auditing expenditures, and advising project managers of necessary budget adjustments.
• Maintained financial and property records by managing vendor files, permanent project records, property control items, annual inventories, and file-retention requirements in accordance with state and federal mandates.
• Served as a key liaison and backup resource for vendors, Financial Services, Procurement, payroll, travel, and other DOTD business offices, resolving discrepancies and supporting continuity of administrative operations.

Position Specific Details:

Appointment Type: Probational, Promotional, Job Appointment, or Detail to Special Duty

Compensation

This position is a AS-613 with the starting pay at $18.04 per hour.

Please refer to the “Job Specifications” tab located at the top of the LA Careers “Current Job Opportunities” page of the Civil Service website for specific information on salary ranges, minimum qualifications, and job concepts for each level.

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.