ADMINISTRATIVE PROGRAM MANAGER 3

State of Louisiana; Baton Rouge (LA); On-site; USD 35,000 - 68,000; Full time

Job summary

The Louisiana Department of Transportation and Development (DOTD) seeks an experienced administrative leader to support Traffic Operations and the Central Repair Shop. You will oversee financial, purchasing, inventory, and payroll functions to keep day-to-day operations running smoothly.

Compliance with Louisiana and Civil Services laws, rules, and DOTD policies is essential. This role offers a pathway to impact across district operations and staff support, with comprehensive supervision

Qualifications

• Six years of experience in administrative services or equivalent mix of field and admin roles.
• Familiar with budgeting, purchasing, payroll, and inventory controls.
• Ability to ensure compliance with policies and procedures.

Responsibilities

• Oversee fiscal and budget operations by monitoring expenditures, reconciling accounts, reviewing financial documents, analyzing budget trends, and assisting Section leadership with budget planning and requests.
• Supervise procurement and inventory operations by overseeing purchasing activities, warehouse operations, material distribution, inventory controls, and annual physical inventories while ensuring compliance with DOTD policies and procedures.
• Manage payroll and administrative processes by supervising payroll activities, reviewing time and attendance records, coordinating corrections with Timekeepers and Managers, and ensuring accurate coding and timely processing of payroll actions.
• Lead and support administrative staff by providing supervision, training, guidance, and oversight to ensure accurate and compliant business operations while maintaining confidential personnel, training, and performance records.

Skills

Administrative services

Budget planning

Payroll processing

Education

Bachelor's degree

Advanced degree

Job description

At DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About This Position:

This position plays an important role in keeping the District’s business operations running smoothly and efficiently. As a key administrative leader supporting Traffic Operations and the Central Repair Shop, you will oversee the financial, purchasing, inventory, and payroll functions that help keep day-to-day operations on track. You’ll work closely with Section leadership and staff, use sound judgment to resolve issues, and ensure administrative processes are accurate, compliant, and well organized. This is a great opportunity for someone who enjoys working with people, managing details, and making sure the behind-the-scenes business functions are working as they should.

While in an official capacity, DOTD employees must comply with applicable Louisiana and Civil Services laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.

Experience Requirements:

• Six years of experience in administrative services; OR
• Six years of full-time work experience in any field plus three years of experience in administrative services; OR
• A bachelor's degree plus three years of experience in administrative services; OR
• An advanced degree plus two years of experience in administrative services.

Experience Substitution:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Duties:

• Oversee fiscal and budget operations by monitoring expenditures, reconciling accounts, reviewing financial documents, analyzing budget trends, and assisting Section leadership with budget planning and requests.
• Supervise procurement and inventory operations by overseeing purchasing activities, warehouse operations, material distribution, inventory controls, and annual physical inventories while ensuring compliance with DOTD policies and procedures.
• Manage payroll and administrative processes by supervising payroll activities, reviewing time and attendance records, coordinating corrections with Timekeepers and Managers, and ensuring accurate coding and timely processing of payroll actions.
• Lead and support administrative staff by providing supervision, training, guidance, and oversight to ensure accurate and compliant business operations while maintaining confidential personnel, training, and performance records.

Position Specific Details:

Appointment Type: Probational, Promotional, Job Appointment, or Detail to Special Duty

Compensation:

This position is a AS-618 which ranges from $25.31 up to $49.66 per hour.

Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.