ADMINISTRATIVE PROGRAM COORDINATOR - 891260900

Caecommunity; Fairfield (CA); On-site; USD 49,000 - 61,000; Full time

Job summary

The position at Caecommunity serves as the primary point of contact to the group commander or senior ART for administrative support programs, including task management, cybersecurity liaison (CL), Government Travel Card (GTC) and Defense Travel System (DTS) administration. It requires meeting specialized experience standards and providing accurate documentation and follow-up actions.

Applicants must demonstrate strong writing, editing, and office automation skills to support operations and

Qualifications

• Knowledge of the organizational and functional responsibilities and operations of an organization.
• Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
• Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.
• Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and possess the ability to plan, organize work, and meet deadlines.
• Ability to plan and organize management programs and functions of an organization.

Responsibilities

• Serve as the primary point of contact for administrative support programs for the group commander or senior ART.
• Support task management, cybersecurity liaison (CL), GTC program, and DTS administrator duties.
• Prepare and edit written correspondences and reports with correct grammar, spelling, and formatting.
• Use office automation to produce a wide range of documents and update databases or spreadsheets.

Skills

Org responsibilities

Office automation

Fact-finding & analysis

Communication & planning

Program coordination

Tools

Office software

Job description

The primary purpose of this position is to serve as the primary point of contact to the group commander or senior air reserve technician (ART) for administrative support programs to include but not limited to task management, cybersecurity liaison (CL), government travel card (GTC) program, Defense Travel System (DTS) administrator and more. In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.

SPECIALIZED EXPERIENCE:

Applicants must have at least one (1) year of specialized experience at the next lower grade GS-05, or equivalent in other pay systems. Examples of specialized experience includes serving as the primary point of contact for administrative support programs such as cybersecurity liaison (CL), Government Travel Card (GTC) program, Defense Travel System (DTS) administrator, drug demand reduction program, health care program, fitness program, Government Purchase Card (GPC) program, safety program, Automated Data Processing Equipment (ADPE) accounts, security program, supply program, civilian timecard program and unit recognition program. Ensure all actions are accomplished and if problems exist, identify other alternatives as needed. Independently noting and following-up on commitments made at meetings/conferences; Use correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondences and reports. Use various office automation to produce a wide range of documents that often require complex formats, such as graphics or tables within text, to edit and reformat electronic drafts, and to update and revise existing databases or spreadsheets.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS:

Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-05 level is required to meet the time-in-grade requirements for the GS-06 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

1. Knowledge of the organizational and functional responsibilities and operations of an organization.
2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
3. Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.
4. Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and possess the ability to plan, organize work, and meet deadlines.
5. Ability to plan and organize management programs and functions of an organization.

PART-TIME OR UNPAID EXPERIENCE:

Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE:

Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.