UNIT PROGRAM COORDINATOR - 890119300

Caecommunity; Florida; On-site; USD 52,000 - 70,000; Full time

Job summary

The Caecommunity in Florida seeks a dedicated administrative support specialist to serve as the primary point of contact for the squadron commander and director. You will coordinate administrative programs, liaise with personnel flights on personnel issues, and help oversee manpower resource requirements to ensure mission readiness.

The role requires proven experience with office automation software and the ability to gather, organize, and present data for action by supervisors.

Qualifications

• Specialized experience in planning and organizing management programs for an organization.
• Experience assisting supervisors and staff to support office operations.
• Ability to collect, organize and compile data to recommend actions to supervisors.

Responsibilities

• Serve as the primary contact to the squadron commander/director for administrative support programs.
• Liaise with personnel flights on personnel issues and manpower requirements.
• Assist in oversight of organization manpower resource requirements.
• Note and follow up on commitments; gather data to support decision making.

Skills

Office automation

Fact-finding

Communication

Planning and organizing

Organizational knowledge

Personnel/manning knowledge

Tools

APDE accounts

DTS

GTC program

Cybersecurity Liaison

Security program

Job description

The primary purpose of this position is to serve as the primary point of contact to the squadron commander/director for all administrative support programs. Also serves as liaison with personnel flights on personnel issues and assist in oversight of organization manpower resource requirements. In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.

Specialized Experience

Applicants must have at least one (1) year of specialized experience at the next lower grade GS-06, or equivalent in other pay systems. Examples of specialized experience includes experience assisting supervisors, managers, and staff in order to plan and organize management programs and functions of the organization. Experience with administrative support programs such as cybersecurity Liaison (CL), Government Travel Card (GTC) program, Defense Travel Systems (DTS) administrator, drug demand program, Automated Data Processing Equipment (APDE) accounts, security program, supply program, civilian timecard program, and unit recognition program; AND experience assisting/supporting on military and civilian personnel issues and manpower resource requirements. Experience using various office automation software programs, tools, and techniques to support office operations. Independently note and follow up on commitments; collect, organize, and compile data in order to recommend actions to supervisors and managers.

Federal Time-In-Grade (TIG) Requirement For General Schedule (GS) Positions

Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

Knowledge, Skills and Abilities (KSAs)

• 1. Knowledge of the organizational and functional responsibilities and operations of an organization.
• 2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
• 3. Knowledge of structure, programs and work methods of organization for personnel/manning issues.
• 4. Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.
• 5. Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and posses the ability to plan, organize work, and meet deadlines.
• 6. Ability to plan and organize management programs and functions of an organization.

Part-Time Or Unpaid Experience

Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Volunteer Work Experience

Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.