Administrative Program Coordinator

utaustin; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Texas at Austin seeks an Administrative Program Coordinator to support CRCI flagship programs and center operations on the UT Main Campus. You will handle administrative, financial, and operational tasks to ensure timely program delivery.

The role emphasizes compliance, scheduling, and cross-functional coordination. Ideal candidates will have a high school diploma or GED, strong detail orientation, and proven ability to multitask in a busy academic environment.

Qualifications

• High school diploma or GED required with 3+ years of admin experience.
• Strong attention to detail and ability to multi-task effectively.
• Experience handling administrative workflows and documentation.

Responsibilities

• Provide administrative, financial, and operational support for flagship programs.
• Process purchasing, travel, payments, reimbursements and related admin tasks.
• Assist with budget reconciliations, expenditure tracking, and financial docs.
• Support personnel administration, scheduling and onboarding tasks for staff.
• Coordinate with program leadership to ensure timely completion of admin functions.

Skills

Attention to detail

Multi-tasking

Organizational skills

Administrative support

Education

High school diploma or GED

Job description

Job Posting Title: Administrative Program Coordinator ----

Hiring Department: Center for Research to Community Impact ----

Position Open To: All Applicants ----

Weekly Scheduled Hours: 40 ----

FLSA Status: Exempt from FLSA ----

Earliest Start Date: Nov 15, 2026 ----

Position Duration: Expected to Continue Until Dec 31, 2027 ----

Location: UT MAIN CAMPUS ----

Job Details:

Description of the Center and its Flagship Projects The Center for Research to Communication (CRCI) is a center that houses cutting-edge, collaborative, community-engaged, and application-driven health and education research. The mission of CRCI is to support and conduct high-quality applied research, disseminate evidence-based information and build capacity among scholars to improve access to optimal health and educational opportunities for all in Texas, the United States, and globally. CRCI hosts leading researchers in the fields of health and education, and their projects. Two flagship projects housed in CRCI are THRIVE and LONESTA RP3 . These large research and translational initiatives require unique program coordination support.

Texas Education THRIVE, a comprehensive, evidence-based educational initiative through the College of Education at UT Austin, translates research into action by providing engagement, support, professional development and networking resources to school districts across Texas. Geared toward both early and mid-career teachers, THRIVE is committed to implementing research-proven strategies for mentorship and professional learning that optimize the likelihood of successful and productive careers in education for the betterment of all Texas children. THRIVE is composed of seven district and university partners, nine donors, and five TEA Mentor Program Allotments.

LONESTA RP3 (Education Research Practice Policy Partnership) conducts collaborative research, supports the translation of results to decision-makers at multiple levels, and builds capacity to improve systems and outcomes for all Texas students. LONESTA RP3 is a statewide network that brings multiple perspectives together-inviting researchers , practitioners , and policy advocates to work together. LONESTARP3's partners design, generate, and translate research into accessible and actionable solutions. This project's collaborative approach produces research with clear and immediate use in both classroom teaching and policymaking. CRCI is the hub for a network of 11 LONESTA RP3 members - colleges of education, education nonprofits and education systems based in communities across Texas.

THRIVE's and LONESTARP3 funds are currently managed through multiple respective accounts, which require specialized administrative coordination support to ensure successful program implementation and research activities for these two flagship CRCI projects.

Purpose

Provide administrative coordination and business support for designated Center programs and Center-wide operations. Performs financial transaction processing, administrative coordination, and operational support to facilitate the efficient delivery of program activities and business services. Supports compliance with university policies and contributes to the effective day-to-day operations of the Center. This position is funded through December 31, 2027 with annual renewal contingent on performance, business need, and continued receipt of funding.

Responsibilities

Flagship Program Support

Administrative & Financial

• Provide administrative, financial, and operational support for designated flagship programs.
• Process purchasing, travel, payment requests, reimbursements, and other administrative transactions supporting program activities.
• Assist with budget reconciliations, expenditure tracking, and financial documentation.
• Support personnel administration, scheduling, and other operational needs for assigned programs.
• Coordinate with program leadership to ensure timely completion of administrative and business functions.

Center Administrative Operations

Financial & Administrative Support

• Process all student transactions and tuition payments for designated projects.
• Process all staff transactions for designated projects including but not limited to create/post new positions, transfers, salary adjustments, and add jobs.
• Initiate background checks and complete I-9s for new hires by designated projects. Ensure new employees complete onboarding tasks in Workday.

Operational Support

• Coordinate administrative support for Center meetings, trainings, events, and special initiatives.
• Maintain office supplies, equipment, shared workspaces, and other administrative resources.
• Prepare correspondence, maintain records, and organize shared electronic files and documentation.
• Assist with special projects and operational initiatives as assigned.

Required Qualifications

• High school diploma or GED and three years of administrative experience.
• Attention to detail, ability to multi-task and organize priorities.
• Ability to work suc