Research Program Coordinator

University of Texas at Austin; Austin (TX); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Retirement plan (TRS)

Paid time off

Tuition assistance

Library access

Staff shuttle access

Conference opportunities

Flexible spending accounts

Vision, dental, life insurance

Job summary

University of Texas at Austin is seeking a Research Program Coordinator to provide programmatic and administrative support for faculty research and grant-funded initiatives within the School of Civic Leadership. The role coordinates programs, partnerships, events, and grant activities, assisting faculty PIs in implementing awarded projects.

The position emphasizes coordinating research-related conferences, travel, and on-site logistics, with opportunities for professional development and

Qualifications

• Bachelor's degree in a related field is required.
• 2 years of experience coordinating events, programs, or projects with multiple stakeholders.
• Experience coordinating logistics for in-person and virtual events, including scheduling, travel, and on-site support.
• Strong organizational skills with ability to manage multiple events and deadlines.
• Excellent written and verbal communication skills, including creating summaries and reports.

Responsibilities

• Coordinate faculty-led and grant-funded research programs and events (conferences, seminars, workshops).
• Support PIs in administering program timelines, participants, and deliverables.
• Coordinate visiting scholars, speakers, and program participants from planning to campus visits.
• Manage program logistics including schedules, registration, facilities, catering, and communications.

Skills

Event coordination

Logistics support

Organization

Communication

Education

Bachelor's degree

Job description

Job Posting Title

Research Program Coordinator

Hiring Department

School of Civic Leadership

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

General Notes

Established in 2023 as UT Austin's newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations.

Upholding the University's motto-Disciplina Praesidium Civitatis, "Education is the guardian genius of democracy"-we advance The University of Texas at Austin's mission to achieve excellence in education, research, and public service.

Benefits

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

Purpose

The purpose of this position is to provide programmatic and administrative support for faculty research and grant-funded initiatives within the School of Civic Leadership. The position coordinates research-related programs, partnerships, events, and grant activities. The research program coordinator supports faculty principal investigators in implementing awarded projects.

Responsibilities

Research Programming & Events

• Coordinate faculty-led and grant-funded research programs and initiatives, including civic education programs, professional development, conferences, seminars, workshops, and other scholarly activities.
• Support faculty principal investigators (PIs) in the administration of coordinating program timelines, participants, deliverables, and related activities.
• Support additional School research initiatives and special projects involving collaboration with faculty, academic units, research partners, and external organizations.
• Coordinate research-related conferences, workshops, seminars, speaker visits, and other grant-supported programming from planning through execution.
• Manage program logistics, including schedules, registration, participant communications, facilities, technology, catering, materials, and on-site coordination in collaboration with faculty and appropriate SCL staff.
• Coordinate visiting scholars, speakers, and program participants, including invitations, itineraries, travel arrangements, schedules, and campus visits; serve as a primary point of contact throughout their participation.

Grant & Financial Coordination

• Coordinate program-related purchasing and financial transactions, including travel, supplies and materials, vendor payments, reimbursements, stipends, and honoraria, in partnership with SCL Business Affairs.
• Communicate and stay abreast of applicable requirements as it relates to expenditures and programming expenses.
• Identify administrative, financial, or logistical issues affecting grant-supported activities and coordinate with appropriate staff and faculty to resolve them.

Research Partnerships & Reporting

• Serve as an administrative liaison among faculty PIs, program participants, external partners, and university offices to facilitate program activities.
• Maintain program records and compile participation data, outcomes, and summaries to support grant reporting and evaluation of research initiatives.
• Collaborate with SCL Communications team to ensure appropriate events receive recognition.

Required Qualifications

• Bachelor's degree in a related field.
• 2 years of experience coordinating events, programs, or projects involving multiple stakeholders.
• Experience supporting logistics for in-person and virtual events, including scheduling, registration, travel coordination, and on-site support.
• Strong organizational skills with the ability to manage multiple events and deadlines simultaneously.
• Excellent written and verbal communication skills, including experience preparing summaries, reports, and event documentation.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Demonstrated experience with UT business policies and procedures.
• Experience with purchasing, vendor coordination, and travel/reimbursement processes.
• Demonstrated ability to produce and format professional documents, including PDF creation and editing.
• Demonstrated ability to manage multiple concurrent programs with competing deadlines.
• Experience working in a university or public-sector environment.

Salary Range

$55,000+ depending on qualifications

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.