Administrative Program Coordinator

Amentum; Honolulu (HI); On-site; USD 130,000 - 145,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

401(k) matching

Educational reimbursement

Parental leave

Employee stock purchase plan

Disability insurance

Pet insurance

Job summary

Amentum is seeking an Administrative Program Coordinator to support DoD programs in Honolulu, Hawaii. The role emphasizes planning, scheduling, travel coordination, and confidential handling of sensitive information.

Ideal candidates have a bachelor's degree or equivalent DoD experience, 3+ years of admin support, and a current Top-Secret clearance with SCI eligibility and CI polygraph. The position involves travel CONUS/OCONUS up to 20% and a comprehensive benefits package.

Qualifications

• Bachelor’s degree or relevant DoD-support experience.
• 3+ years administrative experience supporting the DoD.
• Experience as an administrative assistant for senior DoD leadership in fast-paced environments.
• Proficiency in MS Office and related software.
• Excellent organizational and time-management skills with ability to meet deadlines.
• Strong attention to detail and confidentiality.
• Active Top-Secret Clearance with SCI eligibility and CI Polygraph; US citizenship required.

Responsibilities

• Provide planning assistance to senior management, including scheduling and travel logistics.
• Maintain electronic and physical filing systems for documents and reports.
• Ensure confidentiality and security of sensitive information.
• Serve as primary contact for inquiries via email and phone.
• Coordinate communication between departments and external partners.
• Maintain records, databases, and spreadsheets as required.
• Track expenses, process invoices, and assist in budget monitoring.
• Support planning and execution of events, conferences, and meetings.
• Coordinate logistics for venues, catering, and AV equipment.
• Draft, proofread, and edit correspondence and presentations.
• Ensure accuracy and adherence to organizational standards.
• Assist in project coordination and tracking within the organization.
• Provide general administrative support to teams and departments.

Skills

MS Office Suite

Communication skills

Time management

Organizational skills

Discretion and confidentiality

Education

Bachelor’s degree or relevant experience

Master’s degree in business administration or related field

Tools

MS Office Suite

Job description

Amentum has an opportunity for a highly qualified Administrative Program Coordinator to play a pivotal role in ensuring the smooth operation of program administrative functions of a DoD organization. This individual will provide comprehensive support to senior management and staff, contributing to the overall efficiency and effectiveness of operations.

Essential Responsibilities

• Provide planning assistance to senior management and staff members, including but not limited to time management, scheduling, coordinating meetings, and travel logistics.
• Plan, organize and maintain accurate and organized electronic and physical filing systems for important documents, correspondence, reports, and other materials.
• Ensure confidentiality and security of sensitive information.
• Serve as a primary point of contact for internal and external inquiries, emails, and phone calls.
• Facilitate communication between various departments, stakeholders, and external partners as needed.
• Assist in maintaining records, databases, and spreadsheets as required.
• Track expenses, process invoices, and assist in budget monitoring and financial record-keeping tasks.
• Support the planning and execution of organizational events, conferences, and meetings.
• Coordinate logistics, such as venue bookings, catering arrangements, and audiovisual equipment setup.
• Draft, proofread, and edit correspondence, reports, and presentations as required.
• Ensure accuracy, consistency, and adherence to organizational standards.
• Assist in the coordination and tracking of various projects and initiatives within the organization.
• Provide administrative support to project teams as needed.
• Provide general support and assistance to other team members and departments as required.
• Maintain flexibility to handle diverse tasks and responsibilities as they arise.

This position may require up to 20% travel CONUS and OCONUS.

Minimum Requirements

• Bachelor’s degree or relevant experience
• At least 3 years of administrative experience supporting the Department of Defense (DoD)
• Proven experience as an administrative assistant for General Officer, Flag Officer, or Senior Executive Service, in a fast-paced environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Strong attention to detail and accuracy in work.
• Excellent communication skills, both written and verbal.
• Discretion and confidentiality in handling sensitive information.
• Active Top-Secret Clearance with SCI eligibility and current CI Polygraph.
• US Citizenship is required to obtain a Top-Secret Clearance.

Preferred Qualifications

• Master’s degree in business administration, office management, or related field.
• Experience supporting U.S. Navy Information Operations Command or Cyber Group One.

Compensation & Benefits

HIRING SALARY RANGE: $130K - $145K (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant internal equity, and alignment with market data.)

This position includes a competitive benefits package.

Compensation Details: $130,000 - $140,000

The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued.

Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview

Our health and welfare benefits are designed to support you and your priorities.

Offerings include:

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements.

Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Equal Opportunity Statement

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.

About Us

For more than 100 years, Amentum has tackled the world’s toughest challenges to deliver agile and steadfast solutions to the U.S. government and its allies.

With more than 50,000 employees on all seven continents and in more than 60 countries, Amentum delivers a broad range of operational support services to meet the critical needs of our clients.

Our headquarters are in Chantilly, VA.

Find us online at https://www.amentum.com/

Accommodation Assistance

If you need a reasonable accommodation for any part of the employment process, please complete our Accommodation Request. Requests for accommodation will be considered on a case‑by‑case basis. If you need assistance, please reach out to [e-mail]